Administrative Assistant - Sonoco

From a small family business to a multi-billion-dollar global company, Sonoco has been changing the face of products and packaging since 1899 — all while keeping the heart of “People Build Businesses” alive. Our talented people are at the core of our growth, constantly reinventing the Sonoco wheel with brilliant solutions every year. Today we are a world leader in global packaging solutions with diversified operations in over 34 countries. We're extremely proud of our portfolio of brands, our achievements in sustainability and industrialization and the groundbreaking work accomplished by our people. Location: Menasha, WI Position: Administrative Assistant Compensation: The annual base salary range for this role is from $43,010 to $50,600; position would qualify for overtime (Based on experience) PURPOSE OF POSITION: The Administrative Assistant will report to the Plant Manager and will work closely with members of the management and union leadership teams. This position will perform a variety of administrative tasks to support the efficient operation of the Menasha Paper Mill and its employees. ESSENTIAL RESPONSIBILITIES: Responsible for the timely and accurate coordination of the hourly plant payroll (UKG and Workday). Weekly scheduling of union employees. Including vacations, personal holidays, partner trades, call-ins, leave-of-absences’ as needed. Act as the first point of contact regarding benefits for individuals in Menasha. Responds to employee questions in a timely manner (ex. insurance, short-term disability, etc). Act as a liaison between employees and corporate office. Collaborate with regional and/or corporate HR resources to ensure compliance and alignment with policies and programs for the organization to include recruitment, employment, compensation, benefits, and employee services. Facilitate temporary labor hiring (ex. summer students), new employee hiring, and support new employee orientation efforts with safety leadership. Setup new maintenance apprentices with the Department of Workforce Development. Track allowances for safety shoes and safety glasses for all employees and follow through on reimbursement as needed. Schedule yearly biometric screenings, hearing tests, and safety shoe truck events. Partner with hiring managers and corporate recruiter to successfully support hiring and onboarding process including conducting onsite pre-hire drug screening, orientation, and new hire paperwork. Review current processes to standardize work and collaborate with leadership to improve efficiency. Manage the processing, maintenance, organization and accuracy of employee files, documentation and Workday reports. Maintains HR related recordkeeping for plant (ex. disciplinary logs, calendars, pay rate/job changes, lines of progression, etc). Put up postings for new permanent position vacancies and for holiday notices and/or voluntary sign-ups. Tracks and informs supervisors of hourly performance review dates and submit EAN’s for job changes with element trees as needed. Tracks and consistently informs supervisors of progressive discipline needed for attendance issues following the Union CBA. Support the DBI process as needed. Partner with Safety to assist with audits, safety training, etc. as needed. Run reports for accruals and enter safety hours during month end. Assist with annual enrollment process and respond to employee questions. Maintain effective communication and working relationships with all levels of the business unit. Provide vacation relief for the Office Manager (primary back-up) and plant purchasing positions as needed. Assist office manager with assigned administrative tasks such as report generation and disposition, mailing filing, work processing, etc. Lead special projects including offsite functions to support employee morale. All other duties as assigned. ALLIED RESPONSIBILITIES: Coordinate and work closing with Talent Acquisition, Plant Leadership, and Employment Agencies. Administer pre-employment and random drug testing. Assist with the coordination of the Health Service provider. Assist 3rd party vendor, Matrix in Family Medical Leave administration. Knowledge & Skills Required: Bachelor’s degree required A minimum of 1 to 3 years of duties and responsibilities in a manufacturing environment. Experience with managing labor relations preferred. Willingness to relocate for developmental opportunities to advance career. Proficient and computer literate – Microsoft Word, Excel, PowerPoint, UKG, Workday, and Oracle. Have a high level of integrity, confidentiality, and ethical standards. Above average organizational and communication skills. Ability to work in a team environment as well as independently. Demonstrated ability to maintain credibility, confidentiality, and open/honest relationships. Work beyond normal work schedule as necessary to fulfill position responsibilities. Solid computer skills and proficiency in Microsoft Word, Excel, and Power Point. Experience in both Union and Non-Union environments preferred. Strong interpersonal skills are needed to communicate, educate, and provide support to employees. At Sonoco Products Company, we offer a comprehensive total rewards package, including competitive pay and benefits. *Benefits listed below are for employees located in the U.S. Specific benefits and wellbeing programs may vary depending on your location (within the U.S. or global), or if you are a union employee. Benefits Medical, dental, and vision coverage for you and your dependents, including FSA and HSA options 401(k) retirement plan with company match Wellbeing tools and resources to support holistic health, including an Employee Assistance Program with a variety of services Paid time off and holidays to recreate, rejuvenate and care for the health of yourself and family Variety of company paid and voluntary employee-paid insurance plans including life, personal accident, and disability insurance Tuition reimbursement We are an equal opportunity employer, and we strictly prohibit and do not tolerate discrimination against employees, applicants or any other covered persons because of race, color, religion, national origin or ancestry, sex, pregnancy, sexual orientation, marital status, gender identity or expression, age, disability, genetic information, veteran status, or any legally protected characteristic. Founded in 1899, Sonoco (NYSE:SON) is a global provider of consumer, industrial, healthcare and protective packaging. With annualized net sales of approximately $5.2 billion, the Company has 20,000 employees working in more than 300 operations in 34 countries serving some of the world’s best-known brands in some 85 nations. Sonoco is committed to creating sustainable products, services and programs for our customers, employees and communities that support our corporate purpose of Better Packaging. Better Life. The Company was listed as one of Fortune’s World’s Most Admired Companies 2021 as well as being included in Barron's 100 Most Sustainable Companies for the third year in a row.