Administrative Assistant at Nagler Group

We are seeking an Administrative Assistant to support a local growing company in the Londonderry NH area. The Administrative Assistant to the President provides high-level administrative support to the President, ensuring smooth operations and efficient management of the office. This role requires strong organizational skills, discretion, and the ability to prioritize tasks in a fast-paced environment. The Administrative Assistant will serve as a key point of contact between the President and other executives, employees, clients, and external stakeholders.

Key Responsibilities:

1. Administrative Support:

   • Manage and maintain the President’s calendar, schedule appointments, meetings, and travel arrangements.
   • Prepare and organize meeting agendas, minutes, and presentations.
   • Handle incoming calls, emails, and correspondence, ensuring timely responses or referrals.
   • Coordinate logistics for board meetings, conferences, and company events.
   • Prepare and proofread internal and external communications, reports, and presentations for the President.

2. Document Management:

   • Maintain organized files, records, and documentation, both digital and paper.
   • Handle confidential information with the utmost discretion.
   • Prepare reports, financial documents, and other paperwork as needed for the President.

3. Project Support:

   • Assist with special projects and initiatives as directed by the President.
   • Conduct research, compile data, and assist with preparing presentations for meetings or external communications.
   • Monitor and track progress of ongoing projects and initiatives.

4. Communication:

   • Serve as a liaison between the President and other executives, staff, clients, and external parties.
   • Draft communications such as emails, memos, and letters on behalf of the President.
   • Ensure effective communication flow across various departments.

5. Meeting and Event Coordination:

   • Schedule and organize internal and external meetings, including preparing materials and coordinating with attendees.
   • Plan and coordinate events such as conferences, company-wide meetings, and retreats.

Qualifications:

• Education: Bachelor’s degree in Business Administration, Communications, or a related field preferred.
• Experience: 3-5 years of experience in an administrative experience supporting a c-level executive
• Skills:
  • Strong organizational and time-management skills.
  • Excellent verbal and written communication skills.
  • Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other office software.
  • Ability to handle sensitive information with confidentiality and professionalism.
  • Strong attention to detail and problem-solving abilities.
  • Ability to multitask and prioritize effectively in a fast-paced environment.