Administrative Assistant - High School Programs - BridgeValley Community & Technical College

Salary: $17.39 - $20.00 Hourly

Location : South Charleston, WV

Job Type: Classified Staff

Job Number: 354

Division: Academic Affairs

Opening Date: 11/01/2024

Description

BridgeValley CTC invites applications for the position of Administrative Assistant for High School Programs beginning as soon as possible. The position works cooperatively in a team-based environment and provides administrative support for all high school programs and the Dean of High School Programs. This is a grant-funded, full-time, nonexempt, classified appointment. Actual salary offer will be determined by combination of education and related experience.

Examples of Duties

• Provides excellent front-line customer service for the high school programs and the Dean of High School Programs including working with students, faculty and staff in person, online and on the phone.
• Greets and assist prospective students; provides information, directions and assistance; takes messages and schedules appointments.
• Coordinates meetings to accommodate multiple employees and office calendars.
• Completes administrative forms as needed for high school programs for the WVDE and WVHEPC.
• Attends WVDE trainings and other professional development opportunities as required.
• Tracks attendance for the WIN Academy and completes attendance in WVEIS.
• Develops a weekly newsletter and other communications for high school programs and the WIN Academy.
• Occasional visits to area schools, participates in special recruitment events, campus tours, and meetings with prospective students and their families.
• Purchases office supplies as needed for the area and reconciles procurement card statements.
• Prepares documents for signatures and approvals using the institutions online platform.
• Reviews reports, policies, and worksheets for accuracy; drafts correspondence.
• Provides administrative support for the Dean of High School Programs as needed.
• Participates in institutional committees as assigned.
• Other duties as assigned.

Qualifications

• Associate degree and/or an equivalent combination of education and experience necessary to perform the duties of the job.
• Two years' experience in providing customer service and at least one year of experience working in a post-secondary environment.
• A demonstrated ability to make effective use of technology including Microsoft Office products.
• Experience in establishing and maintaining a system of data entry and record keeping.
• Must be able to work evening hours as needed and occasional weekends.
• Excellent customer service skills and responsiveness.
• Ability to effectively manage multiple priorities and give attention to detail.
• Strong skills in technology, communication and problem-solving.
• Demonstrated sensitivity to and understanding of the diverse academic, socioeconomic, cultural and ethnic backgrounds of community college students and employees.

Preferred:

• Experience with WVDE forms or WVEIS.
• Administrative experience in a K-12 school environment.

Additional Information

• BridgeValley will not accept incomplete applications. Please fill out the application completely, even though the resume may include the same information.
• Employment is subject to satisfactory results on background check.
• Copies of transcripts may be sent but originals must be available prior to hire.
• This posting does not reflect the entire job description and may be changed and/or modified, at any time, without notice.
• We are interested in every qualified candidate who is eligible to work in the United States. However, we are not able to sponsor candidates requiring a visa.

BridgeValley Community and Technical College promotes student success, prepares a skilled workforce, and builds tomorrow's leaders by providing access to quality education.

BridgeValley is an equal employment opportunity employer and affirmative action institution that does not discriminate based on race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, veteran status, or any other legally protected status in its employment, programs, activities.

Please contact the Human Resources office at 304-205-6606 if you need assistance or reasonable accommodation in the hiring process.