Administrative Assistant - Spherion

We are seeking a proactive and highly organized Administrative Assistant to join our fast-paced, family-oriented team. This position requires someone who can manage diverse responsibilities with precision, professionalism, and a positive attitude. The Administrative Assistant will provide essential support to the CEO, Operations Manager, and other team members by coordinating schedules, managing communications, and ensuring smooth office operations. If you are detail-oriented, flexible, and thrive in a collaborative environment, this role is an excellent opportunity for you.

Responsibilities:
Answer and direct phone calls in a professional and courteous manner.
Respond promptly to emails and inquiries.
Maintain organized filing systems and ensure office supplies are well-stocked.
Schedule appointments, meetings, and conferences for executives and team members.
Arrange travel itineraries, including booking flights, accommodations, and transportation.
Assist the Operations Manager with tasks such as scheduling and coordinating services, supplies, and delivery/installation.
Provide flexibility and reliability when managing the CEO's schedule and facilitating activities.
Enter supply orders, service calls, and sales orders into the ERP system.
Maintain accurate customer information and documentation in the database.

Working hours: 8:00 AM - 5:00 PM

Skills:
Exceptional organizational and multitasking abilities.
Excellent written and verbal communication skills.
Ability to work well under pressure and meet tight deadlines.

Education:
High School

Experience:
1-4 years

Qualifications:
High school diploma or equivalent required; Associate or Bachelor?s degree preferred.
2+ years in an administrative or support role, with experience managing schedules, communications, and office operations.
Proficiency in Microsoft Word, Excel, PowerPoint, and Outlook. Experience with ERP systems is a plus.


Submit your resume now!

Spherion has helped thousands of people just like you find work happiness! Our experienced staff will listen carefully to your employment needs and then work diligently to match your skills and qualifications to the right job and company. Whether you're looking for temporary, temp-to-perm or direct hire opportunities, no one works harder for you than Spherion.

Equal Opportunity Employer: Race, Color, Religion, Sex, Sexual Orientation, Gender Identity, National Origin, Age, Genetic Information, Disability, Protected Veteran Status, or any other legally protected group status.

At Spherion, we welcome people of all abilities and want to ensure that our hiring and interview process meets the needs of all applicants. If you require a reasonable accommodation to make your application or interview experience a great one, please contact Callcenter@spherion.com.

Pay offered to a successful candidate will be based on several factors including the candidate's education, work experience, work location, specific job duties, certifications, etc. In addition, Spherion offers a comprehensive benefits package, including health, and an incentive and recognition program (all benefits are based on eligibility).

Qualified applicants in San Francisco with criminal histories will be considered for employment in accordance with the San Francisco Fair Chance Ordinance.

Qualified applicants in the unincorporated areas of Los Angeles County with criminal histories will be considered for employment in accordance with the Los Angeles County's Fair Chance Ordinance for Employers.

We will consider for employment all qualified Applicants, including those with criminal histories, in a manner consistent with the requirements of applicable state and local laws, including the City of Los Angeles' Fair Chance Initiative for Hiring Ordinance.