Administrative Assistant Float - Peachtree Orthopedics

Join Our Team at Peachtree Orthopedics and Help Others "Get Better"

At Peachtree Orthopedics, we're on a mission to make a difference in healthcare, and we're looking for dedicated individuals to join our team. With 9 convenient offices across Greater Atlanta, we're committed to providing top-notch care and your skills and passion can make a real impact. We're not the largest practice in Atlanta, but we take pride in delivering dedicated and compassionate care to everyone who walks through our doors. If you're ready to be part of a team that values your contribution and offers room for growth, consider joining us in our mission to help others "Get Better."

Our Culture

Peachtree Orthopedics has a rich history of 70 years in business and has earned recognition as a Top Workplace by the Atlanta Journal Constitution for 6 consecutive years. We take pride in our family-oriented, dedicated, passionate, and hardworking culture. When you join our team, you become a part of a community that values excellence in healthcare while working in a supportive and nurturing environment.

Why Choose Peachtree Orthopedics?

At Peachtree Orthopedics, we offer more than a job; we offer an opportunity to be part of something extraordinary:

• Limitless Growth: Propel your career with abundant professional development opportunities within our dynamic organization.
• Empathetic Culture: Immerse yourself in a supportive, lively work culture that values your well-being and celebrates your contributions.
• Dedication to Excellence: Join a team of like-minded individuals who share your commitment to delivering top-notch care to our cherished patients.

Work Schedule: Monday - Friday; 8:00am - 5:00pm
Job Type: Full-time

Your Impactful Role

Provides daily administrative support to executive-level staff resulting in excellent patient/client relations and assists the leadership team with projects.

• Covers for team members when they are out of the office to include traveling to multiple locations.
• Performs administrative/clerical duties including preparation, processing, faxing, and mailing of general and advanced correspondence, memos, charts, tables, graphs, etc.
• Schedules and organizes complex activities such as meetings, travel accommodations, department activities, depositions, and record reviews.
• Assists in the management of the daily clinic schedules, on-call provider, and physician's personal calendar, to include any surgery schedule needs.
• Coordinates physician credentialing (privileges) for hospitals, completes membership applications, and coordinates educational credits, etc.
• Handles confidential, time-sensitive, and non-routine information.
• Sorts and distributes mail and determines the level of priority, including managing the process of all internal paperwork.
• Takes messages and/or answers all routine and non-routine questions.
• Offers clinical support: Works with the Medical Assistant to ensure optimum patient care and timely follow-up on all patient correspondences.
• Schedules patient appointments, depositions, medical records reviews, and any outside service as required.
• Ensures physician's Curriculum Vitae is accurate and updated.
• Works closely with the physician to develop and accomplish goals and strategic plans: Biweekly financial analysis as mandated/requested by the physician (Clinic/Surgery, Outside Services, Personal Injury, etc.)
• Performs light marketing tasks when requested: builds, maintains, and enhances existing client relationships as mandated/requested by the physician.
• Performs back office clinical tasks including but not limited to physician marketing, procedure scheduling, surgery scheduling, research & outcomes tracking, and other miscellaneous tasks.
• Provides training for new and current Administrative Assistants.
• Updates Administrative Assistant procedures, resources, and training manual.
• Assists management with special projects such as planning/executing lunches/dinners, educating/training staff, researching/updating resources, etc.
• Other duties may be assigned.

Qualifications

• High school diploma or general education degree (GED).
• Associate or bachelor's degree preferred.
• Minimum two to three years executive support level experience at in a high volume atmosphere.
• Prefer experience in a health care organization that includes basic knowledge of insurance plans, coverage and procedures.
• Ability to read and interpret documents such as safety rules, operating and maintenance instructions, and procedure manuals.
• Ability to write routine reports and correspondence.
• Ability to speak effectively before groups of customers or employees of organization.
• Knowledge of MS Excel Spreadsheet software; MS PowerPoint and MS Word Processing software and Electronic Medical Records (Athena) software.

Physical Demands and Work Conditions: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly required to sit, use hands to handle or feel, and speak. The employee is occasionally required to stand, walk; reach with hands and arms, stoop, or kneel. The employee must occasionally lift and/or move up to 50 pounds. Specific vision abilities required by this job include close vision. The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions. The noise level in the work environment is usually moderate.

Peachtree Orthopedics is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.