Administrative Assistant at Beacon Hill

We are working with an amazing events venue located in Downers Grove to help cover an administrative assistant. This is a maternity leave that will start in the middle of December and go through the end of March. It is a great opportunity for someone who has strong administrative skills and wants to gain more experience in the hospitality industry. This will be a 30-hour work week and will require flexibility to be onsite during events if needed.

Responsibilities:

• Manage inquiries, tours (requires evenings and weekends), reservations, contract negotiations and payment

vendor logistics and insurance requirements

• Coordinate event logistics with onsite staff including property management, janitorial, security, parking, etc.
• Act as day of event manager requiring evenings and weekends on event days
• Maintain venue technology and amenities
• Execute events to achieve high guest satisfaction

Experience

• Able to multi-task in a fast-paced environment, accommodating and communicating to a broad range of clientele with varied needs
• Able to think quickly and efficiently when confronted with a client or tenant request
• Motivated self-starter who can work with minimal supervision
• Bachelor's degree or equivalent work experience
• Event planning, preferably coming from social/wedding events, hospitality industry with 3-5 years' experience.
• Expert-level knowledge of the local area, including event venues, catering, event production and market trend
  

Beacon Hill is an Equal Opportunity Employer that values the strength diversity brings to the workplace. Individuals with Disabilities and Protected Veterans are encouraged to apply.

California residents: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.

If you would like to complete our voluntary self-identification form, please click here or copy and paste the following link into an open window in your browser: https://jobs.beaconhillstaffing.com/eeoc/

Completion of this form is voluntary and will not affect your opportunity for employment, or the terms or conditions of your employment. This form will be used for reporting purposes only and will be kept separate from all other records.

Company Profile:

Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement.

Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries. Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs.

Learn more about Beacon Hill and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting www.bhsg.com

We look forward to working with you.

Beacon Hill. Employing the Future (TM)