Administrative Assistant - Burnett Specialists

A premier private travel management firm is seeking an Administrative Assistant for their Dallas office.

The Opportunity: Join our dedicated team as an administrative assistant. You will act as a critical team member for the internal team, leveraging your meticulous attention to detail, research abilities for special projects, and ability to effectively communicate to stakeholders worldwide.

Key Responsibilities:

• Calendar Management & Logistics: Manage appointments, meetings, and events, coordinating logistics, and arranging meeting room reservations for the Founder and Managing Director and for team gatherings.
• Manage & Update Internal Team Resources: Keep internal platforms up to date with recent travel information or process updates.
• Monthly Reporting Sales Reporting: Assist with pulling reports from our CRM software based on client, supplier, brand or dates.
• File Organization: Maintain and organize office files, documents, and records, ensuring accuracy and confidentiality.
• Onboarding Support: Assist with onboarding new employees, including setting up computers and access to Tynan portals.
• Product & Service Research: Complete due diligence research and summary for special projects and new technology platforms for the team.
• Team Collaboration: Effectively collaborate with colleagues and provide various administrative ad hoc support throughout the Tynan organization.
• Reconciliation: Monitor and reconcile incoming commission payments, ensuring accuracy and timeliness, and proactively follow up on overdue payments with suppliers.
• Misc Support: Support special projects and other tasks as directed by management.

Your Qualifications:

• Bachelor's degree preferred, but will consider experience in lieu of degree.
• Minimum 4 years of experience in client services, personal/executive assistance, estate management or a relevant role.
• Excellent written and verbal communication skills, with a focus on professionalism and clarity.
• Creative problem-solving abilities and a meticulous attention to detail.
• Strong organizational and time management skills.
• Proficiency in Microsoft Office Suite and CRM systems.
• Passion for travel and a desire to exceed client expectations.

The Offer:

• Competitive salary and benefits package, including health insurance (after qualifying length of service), paid time off, and employee discounts on travel experiences.
• Dynamic and collaborative work environment within a thriving company.
• Remote-first flexibility with regular in-office team connections (4-5 days/month) in Dallas, Texas.
• Opportunity for professional growth and development within the luxury travel industry.
• Compensation: $55,000 + Bonus and Incentives

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