Administrative Assistant from System One

Cherry Hill, NJ 08034

About the Job

Administrative Assistant

Location: Cherry Hill, NJ

Hours: Monday-Friday - 8:30 am - 4:30 pm

Administrative Assistant Job Responsibilities:

Acts as first point of contact to respond to member inquiries, greet visitors, and manage routine member concerns/questions, or direct to appropriate department/company.
Prepare and send information in response to member inquiries about the Association’s programs, products, and services.

Process registrations for educational programs, specialized conferences and meetings.
Accurately and promptly process member changes, reactivations, office information changes, new applicants, office transfers, terminations, member payments, refunds, and all other applicable requests.
Assist members with electronic lockbox support by assigning keys and lockboxes and troubleshooting related problems and questions.
Facilitates retail sales and transactions for members.
Work closely with bookkeeping/accounting/finance on all billing related matters.

Perform member outreach calls and other outbound calls when necessary and/or requested.
Maintain clean and orderly lobby and kitchen areas.

Provide support to set up and clean up following onsite meetings.

Perform administrative duties as assigned, including, but not limited to: word processing, photocopying, data entry, and processing mailings.

Serve as liaison with outside bookkeeping firm:
Provides reports, documentation, and other information as requested.
Reconcile petty cash balances and replenishes as necessary.
With management approval, facilitates disbursements required outside the normal timeframes and processes of the bookkeeping firm.
Processes and distributes incoming mail.
Performs other related duties as assigned.

Administrative Assistant Job Requirements:

Strong organizational skills that reflect ability to perform and prioritize multiple tasks seamlessly with excellent attention to detail and within deadlines.
Proficient in Microsoft Office (Outlook, Word, Excel, and Power Point)
Experience with day-to-day use of smart phone, tablet, electronic calendar, voice mail and other existing and emerging technologies to assist with effective and efficient operations.
Excellent oral and written communication skills.
Two to three years related experience and/or training; or equivalent combination of education and experience.

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