Administrative Assistant - Corporate Resources of Illinois

Corporate Resources, on behalf of our client located in Elgin, IL, is hiring a full-time, permanent Administrative Assistant.

Administrative Assistant – Elgin, IL

Annual Salary: $50-55K

As a Leading Manufacturer of tailored production of precision molds dedicated to delivering exceptional quality internationally, we are celebrating 70 years in business. We are looking for an enthusiastic, organized, and dynamic Administrative Assistant to join our team. The Administrative Assistant will be responsible for establishing and maintaining relationships with customers on behalf of the company by ensuring that all customer requirements and needs are met.

Key Responsibilities:

• Collaborate with sales representatives to craft impactful presentations, proposals, and quotes.
• Provide administrative support by coordinating schedules, travel arrangements, planning, and meetings.
• Professionally oversee incoming phone calls and oversee visitor management by maintaining logs and adhering to security protocols.
• Maintain and update client records in our databases to ensure accurate and accessible information.
• Assist in planning and executing company events or meetings, ensuring all coordination is seamlessly managed and prepare meeting rooms, set up materials, and take detailed notes to capture key takeaways.
• Manage and maintain the company’s event and appointment calendar, coordinating RSVPs for sales and dedicated events.
• Monitor the status of vendor quotes, respond to customer inquiries, and communicate inventory updates, shipment arrivals, and product returns with internal teams and customers.
• Prepare, review, and audit all required documentation to maintain compliance and accuracy and ensure a well-functioning office environment by overseeing equipment maintenance, managing office supplies, and keeping everything organized.

Qualifications:

• Bachelor’s degree required
• Proficiency in MS Office
• Social media experience required
• CRM experience preferred.

Benefits:

• Competitive pay
• Health and dental insurance
• Onsite fitness facility, PTO, and career growth opportunities