Administrative Assistant from Joulé
Carnegie, PA 15106
About the Job
Title: Administrative Assistant
Location: Onsite, Oakland, PA
Schedule: M-F 8:30 am-5 pm
Type: Direct/Permanent
Overview:
A distinguished research university is currently in search of an Administrative Assistant to play a key role in scheduling meetings and managing calendars in coordination with others, provide logistical support during meetings and events; record and distribute meeting notes, and arrange special events. If you are intrigued and would like to learn more, we encourage you to submit your application!
Responsibilities
- Schedules meetings and manages calendars in coordination with others; provides logistical support during meetings and events; records and distributes meeting notes; arranges special events.
- Answers phone, takes messages, and transfers callers; provides general information and appropriately answers customer inquiries from walk-ins, incoming calls, and emails.
- Performs administrative support activities and department specific technical or operations duties for assigned project with some support from others; serves as liaison between internal and external stakeholders.
- Researches and identifies improvements for efficiency and accuracy; participates in the development of new offerings.
- Prepares and edits various technical documents, including financial reports, presentation materials, procedural manuals, and high-level correspondence; uses established guidelines and proper formatting; ensures confidentiality of sensitive information and materials.
- Makes purchases, collects payments, and verifies billing information; interacts with vendors on quotes and invoicing.
- Performs a variety of clerical duties, including updating content on department website, filing paperwork, coordinating travel arrangements, and data entry.
- Combination of education and relevant experience will be considered in lieu of education and/ or experience requirement.
- At least an Associate degree is highly preferred
- At least 3 years of applicable and proven Administrative Support experience