Administrative Assistant / Billing - Enerfab

Title: Administrative Assistant / Billing
Division: EPI Midwest
Reports to: Project Coordinator 
Location: DeSoto, Kansas 

Are you ready to kick-start your career in the construction industry? Our thriving industrial construction company is in search of an enthusiastic and organized Construction Administrative Assistant to join our team. This role is perfect for individuals with limited experience but a strong drive to excel, work hard, and be valued for their contributions. As a key player in our office, you'll support various administrative and clerical tasks while assisting our office staff in maintaining smooth communication with clients and vendors. Prior industry experience is not essential, but a can-do attitude and a willingness to learn are a must. If you're eager to embrace a fantastic opportunity in administrative support, we're excited to connect with you!

SUMMARY
The Administrative Assistant is responsible for providing a variety of  administrative tasks to support the efficient operations of the office. They will be responsible for managing providing general administrative support to ensure the smooth operation of our construction site office. The ideal candidate will be detail-oriented, highly organized, and capable of multitasking in a fast-paced environment. 

RESPONSIBILITIES:

1. Timekeeping and Time Entry:
   • Manage and maintain accurate timekeeping records for employees.
   • Enter and update time and attendance data in the company's systems.
   • Generate reports on time-related metrics as needed.
2. New Hire Onboarding:
   • Assist in the onboarding process for new employees.
   • Coordinate orientation sessions and ensure necessary paperwork is completed.
   • Facilitate the setup of new hires with required equipment and access.
3. Billing Assistance:
   • Provide support in billing processes, including preparing invoices and reconciling billing discrepancies.
   • Collaborate with the finance department to ensure accurate and timely billing.
4. General Administrative Support:
   • Respond to inquiries and provide information to employees and external partners.
   • Manage and organize office documentation and files.
   • Handle incoming calls and correspondence.
5. Calendar Management:
   • Assist in scheduling appointments, meetings, and events for team members.
   • Coordinate and arrange travel arrangements as needed.
6. Data Entry and Record Keeping:
   • Enter and update various data in company databases.
   • Maintain organized records and documentation.
7. Other Tasks as Requested:
   • Undertake additional administrative tasks and projects as requested by management.
   • Flexibility to adapt to changing priorities and responsibilities.

QUALIFICATIONS:

• Minimum High School Diploma or equivalent.  Associates degree or higher a plus.
• 1-2 years of proven experience as an administrative assistant or similar role; additional qualifications in office administration or related field is a plus.
• Proficient in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
• Strong organizational and time management skills.
• Excellent written and verbal communication skills.
• Attention to detail and accuracy in work.
• Ability to handle sensitive and confidential information with discretion.
• Willingness to learn

WORK ENVIRONMENT AND EXPECTATIONS:

• Job duties are performed mainly within an established office environment under normal lighting and climate-controlled tolerances. The noise level in the work environment is usually low to moderate.
• Requires a consistent physical presence at the office to oversee shared services functions and employees, normally achieved by working standard business hours. Certain positions will require flexibility of working hours to meet the demands of the job and the direction of the manager.

The work environments are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
PHYSICAL REQUIREMENTS

• Prolonged periods of standing and walking.
• Requires lifting, positioning, pushing, and/or pulling.
• Prolonged periods sitting at a desk and working on a computer.

This job description does not constitute a written or implied contract of employment.  This job description is not intended and should not be construed to be an exhaustive list of all responsibilities, skills, efforts, or work conditions associated with the job.  Furthermore, the employer reserves the right to revise or change job duties and responsibilities as the need arises.

Enerfab is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, or status as a protected veteran or any other protected class under federal, state, or local law.

In compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the United States and to complete the required employment eligibility verification form upon hire. Applicants must be authorized to work for any employer in the U.S. 

 

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