Administrative Assistant - Fugees Family

Administrative Assistant

Georgia Fugees Academy Charter School (GFACS)

Full-time, 12-Month Non-Exempt Position

Reports to: School Principal

JOB DUTIES:

Reception

• Serve as a central information point for staff, students and public by manning the main office/reception desk.
• Answer incoming calls, provide information, direct calls where necessary and take messages
• Greet visitors, handle inquiries and direct visitors to the appropriate destination
• Receipt and distribution of mail and packages

Student Information Management

• Assist with the maintenance of filing systems for students information, both paper and electronic
• Keep accurate student attendance records through the school’s student information system (SIS)
• Work with administration and teachers to facilitate the student attendance entry process.
• Manage daily parent notifications of student absences
• Properly record tardy arrivals and early dismissals in the school’s SIS
• Verify absence notes and investigate any discrepancies in attendance information

Inventory

• Receive and process shipped orders; check and properly file packing slips.
• Maintain inventory of technology, furniture, curriculum and supplies
• Create and apply asset labels to relevant inventory and coordinate inventory additions/deletions with the Operations Manager and Accounting Manager

Other Duties as Assigned

• Operate and troubleshoot schoolwide office equipment e.g. copiers, scanners, and printers
• Provide assistance to the Operations Manager in the implementation of breakfast/lunch, transportation, student arrival and dismissal, and other ancillary school services. 
• Work with the leadership team to plan and coordinate school events
• Other clerical and support duties as assigned.

QUALIFICATIONS & EXPERIENCE:

• Citizenship, residency or work VISA in the United States required
• A strong sense of personal accountability for student achievement
• Demonstrated ability to self-start, work independently and meet multiple deadlines
• Proven ability to provide the highest level of customer service and response
• High degree of professionalism, confidentiality, business judgment, and cultural competence
• Proficiency in Google Suite and Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) 
• Fluency in English is required; proficiency in one or more additional language(s) spoken by our families is a plus.

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