Administrative Assistant at Coda Search LLC

On site Mon thru Fri in Allendale, NJ. TEMP to PERM position.

Hours: 8:30am-5pm

We are seeking a highly organized and proactive administrative assistant to join our team. The ideal candidate will have excellent communication skills, strong attention to detail, and the ability to multitask in a fast-paced environment.

Responsibilities:

• Greet and assist visitors in a professional and friendly manner
• Answer and direct phone calls
• Processing proposals/work orders
• Manage and maintain schedules and appointments
• Assist with the preparation of meetings and events
• Prepare and distribute correspondence, memos, and forms
• Maintain electronic and hard copy filing system
• Perform data entry and maintain databases
• Handle sensitive information in a confidential manner
• Take dictation and minutes
• Assist in resolving administrative problems.

Requirements:

• Proven experience as an administrative assistant or relevant role
• Experience in Aspire software
• Proficiency in MS Office (MS Excel and MS PowerPoint, in particular)
• Excellent time management skills and the ability to prioritize work
• Attention to detail and problem-solving skills
• Excellent written and verbal communication skills
• Strong organizational skills with the ability to multi-task