Administrative Assistant - AP Focus at Jobot

Torrance, CA 90504

About the Job

3-6 Month Contract / Competitive $$ + Benefits Package

This Jobot Consulting Job is hosted by: Kyle Kraus
Are you a fit? Easy Apply now by clicking the "Quick Apply" button
and sending us your resume.
Salary: $25 - $34 per hour

A bit about us:

We are an electrical systems hardware design and metal stamping fabrication shop with over 70 years of experience.

Why join us?

Family friendly organization
Growing with strong history and reputation
Competitive $$ + option for benefits package

Job Details

Responsibilities:

End-of-Month Closing Procedures include Filing all job cards, running a below-minimum report to check for any negatives, and auditing inventory on hand to make changes as needed.
Work with the Controller on various other reports to audit and ensure all job statuses are current
Generate invoices and process customer payments while updating correlating ERP system (Syspro)
Filing for all accounting functions
Assist with any customer service requests including, customer discrepancies, credit references, returns, and proof of delivery
Assists with AR and AP duties which include, contacting customers for past-due payments via email and phone while providing constant updates to the controller & accountant
Create spreadsheets to track important customer information and orders.
Coordinates and/or takes lead responsibility on special projects requiring advanced skills.
May provide work direction for the clerical group; may review the work of others; may train others.
Uses business applications software and peripheral equipment (e.g., complex databases, advanced presentation graphics, detailed spreadsheets using original formulas, operates fax machines, copy machines, etc.).
Review open sales orders to determine customer requirements
Notify Sales of any schedule impacts on customers
Expedite supplier’s purchase orders if required
Coordinate between warehouse, production, and purchasing on material shortages
Release manufacturing work orders to the warehouse for kit picking (factory orders)
Work Closely with the production manager by offering assistance to help plan project needs based on manpower and raw material
Establish priorities and expedite work efficiently
Generate work orders and track manufacturing processes utilizing ERP System

Requirements:

2-5 years of clerical experience is required.
High School Diploma or Equivalent Preferred
Proficiency in computer software applications such as ERP systems, knowledge of Syspro is preferred but not required

Interested in hearing more? Easy Apply now by clicking the "Quick Apply" button.