Administrative Assistant (AA IV) - Open Systems Technologies Corporation

Open Systems Technologies is looking for an Administrative Assistant to work in support of the Intelligence community.

Responsibilities:

The AA will directly support one (1) SIS-level office executive and multiple GS-15 managers. Additionally, from time to time, the AA will support the Mission Center FO totaling 6+ executives, 2 staff AAs, and groups with the mission center as required in a fast-paced environment. Time requirements for this position are five, eight-hour days per week.

• The AA will be responsible for managing the calendars for an SIS-level Office executive, the two ops managers, the two analytic managers, and others totaling 6+ people in a fast paced environment.
• The AA will help prioritize, schedule or reschedule the daily calendars of these managers to include travel and meeting arrangements.
• The AA will help draft routine and non-routine correspondence between the Sponsor's principals and other Sponsor/ Center Executives for formatting and adherence to office style guides. These may include correspondence regarding the effects/implementation of changing Sponsor policies, regulations, organizational structure, and component procedures.
• The AA will review, vet, prioritize, assign, track and respond to assigned tasking's in response to internal Sponsor and/or external tasking requests (Sponsor Community, Executive Branch, Congressional, other government organizations, and others as identified).
• The AA needs to have demonstrated superior written and spoken communication skills and be able to prepare talking point briefings, compile read ahead books and background papers as requested in support of liaison visits and policy meetings.
• The AA Nin this requirement will work as a team across the customer's office.
• The AA IVs on this team will have access to each other's Principals calendars. In instances of PTO, or a shortage on a team, the AA will cover for her teammates' principals. In instances of supporting the Front Office of the customer, the corresponding AA N s (2 departments) will move to the FO area. In instances of supporting other offices of the customer, the AAs will not have to move desks to cover for that office's principals. We view this team dynamic as a way for the AAs to better support the mission and provide themselves the opportunity to support and cover for each other.
• There may be travel between buildings in the WMA.
• No CONUS nor OCONUS TDYs are anticipated.
• Core Hours preference is 0800-1630 Monday through Friday, but negotiable between candidate and Sponsor's chief.

Required Qualifications:

• CLEARANCE: TS/SCI w FSP

• HS Diploma and 7 years of relevant experience or equivalent combination of education and experience
• The AA should have a can-do attitude and positive demeanor.
• The AA must have 3+ years of documented Basic Level experience with the Sponsor's MS Word, Excel, PowerPoint, Outlook tools and Lotus Notes.
• It is highly desired that the AA have experience with Sponsor Internal Communication System, Sponsor Records Database, Sponsor Access Request System, Sponsor Travel Approvals, and Sponsor Reimbursement Systems.
• Sponsor is willing to provide training for commonly used Mission Center and Directorate specific systems.

BENEFITS

OST is an Equal Opportunity Employer and has been operating since 1996 providing support on various contracts with Government agencies. We offer a comprehensive benefits package that includes 3 weeks paid time off, 11 Federal Holidays, medical/dental coverage, STD, LTD, Life Insurance, AD&D, 401k with up to 4% match, and end-of-year profit sharing.