Administration Assistant - Ergon, Inc - Refining & Marketing

About Us: Process Oils Inc. is a technical marketing company based in Sugar Land, TX. The company focuses on bringing value to refiners and manufacturers of specialty petroleum and oleochemical products by marketing and selling their products into high-value applications. Process Oils Inc. is a wholly owned subsidiary of Ergon, Inc.

Job Overview: We seek a dedicated Administrative Assistant to join our team. The ideal candidate will manage various administrative and clerical tasks, including processing goods receipts, billing customers, answering phone calls, and maintaining accounts receivable and payable. This role offers growth opportunities, with the potential for increased responsibilities, compensation, and advancement in job titles over time.

Key Responsibilities:

• Goods Receipt Entry: Accurately input goods receipts into the system, ensuring all data is current and precise.
• Customer Billing: Prepare and send invoices to customers promptly, ensuring all billing information is accurate.
• Accounts Receivable Management: Monitor outstanding customer balances, follow up on overdue accounts, and resolve any discrepancies.
• Accounts Payable Management: Review and process vendor invoices, ensuring timely payments and resolving discrepancies.
• Communication: Answer and direct incoming phone calls professionally, addressing customer inquiries and directing calls to appropriate personnel.
• Administrative Support: Assist with general administrative tasks, including filing, data entry, and maintaining organized records.

Basic Qualifications:

• High school diploma or GED
• Proficiency in MS Office Suite (Excel, Word, Outlook).
• Excellent verbal and written communication skills.
• Strong organizational and time management abilities.
• Attention to detail and problem-solving skills.
• Ability to work independently and collaboratively.

Preferred Qualifications:

• 3+ years experience as Administrative Assistant
• Experience with SAP

This position works onsite in Sugar Land, TX.

Employment offer contingent upon pre-employment drug test, background check, and MVR.