Admin Assistant 3 - req# 31231 - University of New Mexico

****THE BEST CONSIDERATION DATE HAS BEEN EXTENDED TO 11.11.2024****

The University of New Mexico Health Sciences Centers Departmentof Cell Biology & Physiology is seeking a capable, self-motivatedindividual with excellent computer and communication skills to support thedepartment and department leadership.

The successful candidate will be able to act independently and balance multiple ongoing priorities. The individual must bedetail-oriented, an experienced multitasker with a wide knowledge of officesoftware, exceptionally well organized and a good communicator. Excellent oral and written communicationskills must be demonstrated through application materials and interview.

The Administrative Assistant3 will provideadministrative support for the Department Chair, DepartmentAdministrator, Department Accountant, as well as for faculty, staff, postdocsand students. This individual will hold a PCard. Duties include, but are not limited to, processing financialtransactions, reconciling purchases in Chrome River, creating/editing quarterly department newsletter, assist with inventory, scheduling appointments/meetings,coordinating seminars/special events including arranging travel and preparingitineraries, maintaining office supply inventory, filing, answering phones,sorting/screening mail, errands and miscellaneous office duties.

The position is on campus, Monday - Friday, 8am to 5pm, with no scheduled weekendsexcept for rare obligations to meet deadlines or coordinate specialevents.

See the Position Description for additional information.

• If this position is assigned to the Athletics Department, either administratively or functionally, compliance with all NCAA rules and regulations is required.
• Employees who provide services or work in patient care or clinical areas are required to be in compliance with the University's influenza vaccination requirement.
• All regular, non-temporary positions assigned to this classification are represented by a labor union and subject to the terms and conditions of the US-UNM Collective Bargaining Agreement.

High school diploma or GED; at least 5 years of experience directly related to the duties and responsibilities specified.

Completed degree(s) from an accredited institution that are above the minimum education requirement may be substituted for experience on a year for year basis.

Preferred qualifications:

* Experience with Banner Financial system

* Knowledge of basic accounting; tracking and reconciling accounts

* Knowledge/experience with Chrome River and UNM reimbursement process

* Experience with PCard management and use

* Knowledge of FAMIS space management and inventory tracking

* Ability to understand and apply University policies and procedures

* Prior administrative/financial experience at UNM

* Proficiency with Microsoft Suite, Smartsheets, Banner, PCard and video conferencing platforms

* Experience scheduling and organizing logistics for meetings, guest speakers, and seminars

* Proficiency at composing and proofreading correspondence

* Experience with electronic calendaring and scheduling meetings

* Experience making travel arrangements

* Experience in an academic research setting

Only applications submitted throughthe official UNMJobs site will be accepted. If you are viewing this jobadvertisement on a 3rd party site, pleasevisit UNMJobs to submit an application.

Positions posted with a Staff Type of Regular or Term are eligible for the Veteran Preference Program. See the Veteran Preference Program webpage for additional details.

The University of New Mexico is committed to hiring and retaining a diverse workforce. We are an Equal Opportunity Employer, making decisions without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, veteran status, disability, or any other protected class.

The University of New Mexico requires all regular staff positions successfully pass a pre-employment background check. This may include, but is not limited to, a criminal history background check, New Mexico Department of Health fingerprint screening, New Mexico Children, Youth, and Families Department fingerprint screening, verification of education credentials, and/or verification of prior employment. For more information about background checks, visit https://policy.unm.edu/university-policies/3000/3280.html. Refer to https://policy.unm.edu/university-policies/3000/3200.html for a definition of Regular Staff.