Acoustics Project Coordinator - Software Guidance & Assistance

Glendale Heights, IL

About the Job

Software Guidance & Assistance, Inc., (SGA), is searching for an Acoustic Project Coordinator for a FULL TIME opportunity with one of our premier Interior Solutions clients in Glendale Heights, IL.

Our client is a leading wallcovering and design solutions company headquartered in Glendale Heights, IL. It is one of the largest sources for commercial products and finishes in the industry. Today, a proven leader in commercial design, the company provides a broad array of products that have contributed to the company's success over the last 50 years.

The portfolio includes Type II wallcoverings, a digital graphics studio, robust acoustical offerings, hand-crafted and specialty wall designs, and dry-erase coatings to name a few. Known for its ability to produce solutions that meet customers' needs, the company has earned a reputation for innovative products, value and service. The company's product portfolio and knowledgeable sales team position the company as a single source, total solutions within the commercial design industry.

The company has more than 65 outside sales representatives, as well as additional sales support, reporting to four regional offices. The company's sales efforts extend further through a worldwide distribution network. A staff of approximately 70 associates are in the corporate headquarters.

Job Summary: The Design Solutions Acoustics Project Coordinator works in a fast-paced environment which involves coordinating projects with outside sales team, reviewing pricing, product sampling and providing technical product information for high volume specialty acoustics productions.

The Acoustics Project Coordinator is responsible for the day-to-day coordination of custom acoustics projects playing a key role in managing a project once it becomes an order by working closely with other team members to ensure that the project stays on track from order entry through project completion. This includes collaborating with the Acoustics Project Estimator, managing the customer's requirements, communicating with key parties such as Sales Reps, customers, and vendors, reviewing Workshop Drawings, gathering PO & payments, and keeping the project on track through final production and shipping.

Background knowledge in architectural design, drafting, and CAD is preferred as our department is involved with the development of custom projects offered over a wide variety of acoustic products. Each job that passes through the Design Solutions Department is unique and completely custom. Being able to effectively communicate and evolve creative concepts throughout the life of a project is a key resource for a positive customer experience.

Essential Duties and Responsibilities:

Read and interpret architectural drawings. Specifically, Reflected Ceiling Plans (RCP), Elevations, Fixture Schedules, job specifications etc.
Make effective decisions when presented with obstacles during a project to successfully bring a project to completion

Communicate with multiple departments keeping projects on time and within budgetary constraints. This includes customers, sales team, suppliers, and supervisors. Work with the project team to develop cost-saving measures if Value Engineered (VE) options are required
Communicate with the Sales Rep and/or customer throughout the progress of the project and identify and overcome potential roadblocks to avoid project hiccups
Ensure that the project order meets the client's requirements and work through any adjustments to the final budget for approvals, production and shipping.
Effectively use analytical and problem-solving skills to help manage any concerns that may arise during the project.
Monitor and track project progress via Trello and through other company procedures
Time Management skills and familiarity with working in a fast-paced environment for high volume quote requests with tight turnaround timeframes and prioritize workloads using input from outside and inside influences with a sense of urgency
Ability to be cross trained in Acoustics Project Estimator role to support team when needed
Customer focused with a vision of continuously improving the customer experience
Other duties as assigned

Qualifications:

4+ years of experience in project management and/or estimating
Bachelor's degree or certification in project management, design, architecture, or related field recommended
Strong math skills
Excellent communication and interpersonal skills
Excellent time management and strong organizational skills. Must be able to juggle multiple projects at any given time
Strong problem-solving skills being able to identify and solve problems that may arise during the project. Must be able to think critically and remain solution oriented to meet project goals
Ability to work independently and as part of a team
Proficiency in Microsoft Office Suite (Outlook, Excel, Word) and other Project Management tools such as Trello and Google Sheets
Knowledgeable in current version of AutoCAD, Revit, Bluebeam and other design software a plus
Strong understanding of design principles including interior design in relation to wallcovering products and capabilities of supporting alternatives to customers for a variety of design/architectural solutions
Knowledge of Acoustic performance in a workspace a plus
Experience working with an Architectural Design firm a plus

Work Environment

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job
The noise level in the work environment is usually moderate

Physical Demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions
The employee must frequently lift and/or move up to 10 pounds.
While performing the duties of this job, the employee is frequently required to stand, walk, sit, use hands to handle or feel, reach with hands and arms

SGA is a technology and resource solutions provider driven to stand out. We are a women-owned business. Our mission: to solve big IT problems with a more personal, boutique approach. Each year, we match consultants like you to more than 1,000 engagements. When we say let's work better together, we mean it. You'll join a diverse team built on these core values: customer service, employee development, and quality and integrity in everything we do. Be yourself, love what you do and find your passion at work. Please find us at https://sgainc.com/ .

SGA is an Equal Opportunity Employer and does not discriminate on the basis of Race, Color, Sex, Sexual Orientation, Gender Identity, Religion, National Origin, Disability, Veteran Status, Age, Marital Status, Pregnancy, Genetic Information, or Other Legally Protected Status. We are committed to providing access, equal opportunity, and reasonable accommodation for individuals with disabilities in employment, and our services, programs, and activities. Please visit our company EEO page to request an accommodation or assistance regarding our policy.

Source : Software Guidance & Assistance