Accounts Payable Supervisor - Virtual Company
Los Angeles, CA 90045
About the Job
The Accounts Payable Supervisor will lead the AP team and manage all aspects of the accounts payable function. This role requires strong leadership skills, legal industry experience, and an ability to thrive in a fast-paced, detail-oriented environment.
Key Responsibilities:
- Supervise and manage the accounts payable team, ensuring timely and accurate invoice processing and payments
- Oversee high-volume invoice processing, including vendor payments, client disbursements, and expense reimbursements
- Ensure compliance with legal billing guidelines, client trust accounting (IOLTA), and firm policies
- Handle vendor management, including new vendor setup, W-9 collection, and payment terms negotiation
- Perform and oversee 3-way matching, coding, and approval processes
- Reconcile credit card statements, trust accounts, and firm bank accounts
- Manage month-end close processes, including accruals and AP reporting
- Prepare 1099s and ensure year-end compliance
- Identify process improvements and implement best practices for efficiency
- Train, mentor, and evaluate AP team members to ensure performance goals are met
- Communicate effectively with attorneys, vendors, and internal departments to resolve issues promptly
Qualifications:
- 3+ years of accounts payable experience, with at least 1 year in a supervisory role
- Experience working in a law firm or legal services industry required
- Strong understanding of trust accounting (IOLTA) and legal billing requirements
- Proficiency in accounting software (e.g., Elite, Aderant, or similar) and Excel (pivot tables, VLOOKUPs)
- Exceptional leadership, communication, and problem-solving skills
- Detail-oriented with the ability to manage deadlines and high-volume workloads
- Knowledge of 1099 preparation and year-end reporting
Vaco values a diverse workplace and strongly encourages women, people of color, LGBTQ+ individuals, people with disabilities, members of ethnic minorities, foreign-born residents, and veterans to apply.
EEO Notice
Vaco is an Equal Opportunity Employer and does not discriminate against any employee or applicant for employment because of race (including but not limited to traits historically associated with race such as hair texture and hair style), color, sex (includes pregnancy or related conditions), religion or creed, national origin, citizenship, age, disability, status as a veteran, union membership, ethnicity, gender, gender identity, gender expression, sexual orientation, marital status, political affiliation, or any other protected characteristics as required by federal, state or local law.
Vaco LLC and its parents, affiliates, and subsidiaries are committed to the full inclusion of all qualified individuals. As part of this commitment, Vaco LLC and its parents, affiliates, and subsidiaries will ensure that persons with disabilities are provided reasonable accommodations. If reasonable accommodation is needed to participate in the job application or interview process, to perform essential job functions, and/or to receive other benefits and privileges of employment, please contact HR@vaco.com .
Vaco also wants all applicants to know their rights that workplace discrimination is illegal.
By submitting to this position, you agree that you will be giving Vaco the exclusive right to present your as a candidate for the foregoing employment opportunity. You further agree that you have represented information about yourself accurately and have not affirmatively misrepresented your qualifications. You also agree to maintain as confidential, to the fullest extent permitted by law, any information you learn from Vaco about the position and you will limit disclosure of information about the position only to the extent necessary to perform any obligations in furtherance of your application. In exchange, Vaco agrees to exercise reasonable efforts to represent you through all solicitation, job screening and resume dispersal.
Privacy Notice
Vaco LLC and its parents, affiliates, and subsidiaries (“we,” “our,” or “Vaco”) respects your privacy and are committed to providing transparent notice of our policies.
- California residents may access Vaco’s HR Notice at Collection for California Applicants and Employees here.
- Virginia residents may access our state specific policies here.
- Residents of all other states may access our policies here.
- Canadian residents may access our policies in English here and in French here.
- Residents of countries governed by GDPR may access our policies here.
Pay Transparency Notice
Determining compensation for this role (and others) at Vaco depends upon a wide array of factors including but not limited to:
- the individual’s skill sets, experience and training;
- licensure and certification requirements;
- office location and other geographic considerations;
- other business and organizational needs.
With that said, as required by local law, Vaco believes that the following salary range referenced above reasonably estimates the base compensation for an individual hired into this position in geographies that require salary range disclosure. The individual may also be eligible for discretionary bonuses.