Accounts Payable Specialist - High Point University

High Point University’s General Administration - Accounting is seeking an Accounts Payable Specialist. This position is responsible for processing accounts payable invoices and related requisitions/purchase orders and performs other duties as needed for the Manager of Accounting Services, Assistant Vice President for Business Services and Vice President for Financial Affairs (VPFA).

Education, Experience and Training: 

Bachelor's degree in accounting, Business, or related field desired with 2 or more years of accounts payable experience.  Equivalent experience of 6 years of accounts payable accepted in lieu of degree.  Experience in higher education or non-profit environment preferred. 

Knowledge, Skills, Ability: 

• Knowledge of accounting systems and basic accounting principles. 
• Knowledge of accounts payable and general ledger. 
• Knowledge and ability to use the Internet, Microsoft Office software, Colleague software or related general ledger system. 
• Ability to use Unimarket or other online purchasing systems, Clarity, and ImageNow. 
• Excellent analytical and problem-solving skills. 
• Strong interpersonal skills and the ability to work effectively with internal and external personnel. 
• Strong organizational and time management skills. 
• Ability to work confidently and competently under very tight deadlines. 
• Strong problem-solving skills. 

ESSENTIAL FUNCTIONS:   

• Compare / audit accounts payable invoices with purchase orders and contracts for discrepancies and contact budget managers if variance is 10% or more.   
• Review GL account distribution for Fund 5 and capital disbursements. 
• Review vendors for country of origin; Route foreign vendors to be reviewed. 
• Review payment requests for wire transfers and route to be initiated.  
• Assist with entering accounts payable vouchers into Colleague. 
• Assist with linking invoices in ImageNow to VOUI in Colleague after check processing for electronic filing. 
• Analyze year-end payments to determine prepaids and accruals. 
• Assist with accounts payable and budget inquiries and process reports as needed by departments and organizations. 
• Act as the Business Office liaison with vendors and students regarding payment status of an invoice, purchase order or SGA requisition. 
• Assist auditors with ImageNow and Unimarket as needed. 
• Perform analytical analysis or summary of specified costs as deemed necessary by the VPFA. 
• Serve as backup to the Accounts Payable Assistant II; Review Travel Expense Reports for legitimate reimbursable expenses, proper documentation, and signatures and review SGA requisitions for proper documentation and signatures. 
• Perform other Business Office duties as departmental cross-training may require and time may allow. 
• Handle other duties as assigned. 

ACCOUNTABILITY: 

This position contributes to the University’s successful utilization of accounting in relation to accounts payable.  The incumbent works closely with the Manager of Accounts Payable, Assistant Vice President for Business Services and VPFA to ensure compliance with university policies and procedures.  

For more information about this position, please contact Robin Jones, Manager of Accounts Payable at rjones7@highpoint.edu.