Accounts Payable Clerk - DataFielder Inc

The Accounts Payable Associate is responsible for entering invoices and data into the PeopleSoft and Maximo systems, as well as assisting the Accounts Payable Manager as needed.

Essential Duties

• 25% Vouching invoices into PeopleSoft and Maximo.
• 25% End-to-end processing of all inbound rail invoices.
• 15% Scanning and uploading documents into Filebridge.
• 10% Assisting upper management with tax and legal audits by providing requested documentation.
• 10% Handling vendor and departmental inquiries via phone and email communication.
• 5% Filing.
• 5% Reviewing and researching vendor statements for open credits.
• 5% Distributing incoming mail and performing other duties as assigned.
• 5% Retrieving documents from the DataView imaging system.
• 5% Supporting special projects as assigned.

Level-Based Competencies

• Adaptability
• Building Strategic Working Relationships
• Technical/Professional Knowledge & Skills
• Stress Tolerance
• Communication

Technical Knowledge/Skills (Entry, Intermediate, Advanced)

• Intermediate Excel skills.
• Strong knowledge of PeopleSoft and Maximo.

General Knowledge/Skills (Entry, Intermediate, Advanced)

• Excellent interpersonal skills.
• Strong attention to detail.
• Ability to multitask.
• Ability to work as a team player.

Education and Experience

• Bachelor’s degree preferred.
• Minimum of 2 years of accounts payable experience.

Additional Job Description

Summary

This role requires an individual with high levels of accuracy and efficiency, strong organizational skills, and a sense of ownership and initiative. The ideal candidate can multitask in a high-volume environment while meeting deadlines. They must be an excellent communicator with strong analytical abilities.

Additional Essential Duties

• 55% Process and enter a large number of priority invoices weekly for Asphalt and Raw Materials.
• 20% Research and follow up on inquiries related to invoice payments for plant, corporate personnel, and vendors.
• 20% Work the unassigned queue in CartaAP to ensure timely invoice processing.
• 5% Supporting special projects as assigned.

Additional Competencies

• Adaptability
• Building Strategic Working Relationships
• Technical/Professional Knowledge & Skills
• Communication

Technical Knowledge/Skills (Entry, Intermediate, Advanced)

• Strong knowledge of PeopleSoft and Maximo.
• Proficiency in Google Suite.

General Knowledge/Skills (Entry, Intermediate, Advanced)

• Excellent data entry skills.
• Strong oral and written communication abilities.
• Solid understanding of accounts payable principles.
• Ability to multitask.
• Team-oriented mindset.

Education and Experience

• 2–3 years of accounts payable experience.