Accounts Payable Clerk - Virtual Company
Hartford, CT 06103
About the Job
Job Title: Accounts Payable Clerk
Reports To: Finance Manager or Director of Finance
About Us:
Our client is a nonprofit organization dedicated to preserving and protecting the environment through community education, conservation efforts, and sustainable practices. They are seeking an Accounts Payable Clerk to join their dynamic finance team. This is a critical role that will ensure the smooth operation of their financial processes, helping to further their mission of environmental stewardship.
Position Summary:
The Accounts Payable Clerk will be responsible for managing and processing all invoices, vendor payments, and ensuring compliance with the organization’s financial policies. This position requires excellent attention to detail, organizational skills, and a commitment to supporting the nonprofit’s mission through efficient financial operations.
Key Responsibilities:
- Process all incoming vendor invoices, ensuring proper coding, approval, and timely payment.
- Prepare and schedule payments to vendors in accordance with payment terms.
- Reconcile vendor statements and resolve discrepancies or billing issues.
- Maintain organized records of invoices, payment histories, and vendor communication.
- Monitor accounts payable aging reports to ensure timely processing and avoid overdue payments.
- Assist with the preparation of financial reports, including accounts payable summaries and budget reports.
- Ensure compliance with nonprofit financial policies and procedures.
- Support audits by providing documentation and responding to inquiries related to accounts payable.
- Assist with general ledger account reconciliation for accounts payable transactions.
- Respond to internal and external inquiries regarding accounts payable issues.
- Maintain positive vendor relationships by providing exceptional customer service and resolving concerns promptly.
Qualifications:
- High school diploma or equivalent (required); associate’s degree or accounting certification (preferred).
- Proven experience in accounts payable or related finance roles; nonprofit experience is a plus.
- Strong knowledge of accounting principles and financial best practices.
- Familiarity with accounting software (e.g., QuickBooks, Sage, or other nonprofit accounting software) preferred.
- Proficiency with Microsoft Office Suite (Excel, Word, etc.).
- Detail-oriented with excellent organizational and time-management skills.
- Ability to handle sensitive and confidential information with integrity.
- Strong communication and interpersonal skills, with a customer-service orientation.
- Ability to work collaboratively in a team environment and independently when required.
Vaco values a diverse workplace and strongly encourages women, people of color, LGBTQ+ individuals, people with disabilities, members of ethnic minorities, foreign-born residents, and veterans to apply.
EEO Notice
Vaco is an Equal Opportunity Employer and does not discriminate against any employee or applicant for employment because of race (including but not limited to traits historically associated with race such as hair texture and hair style), color, sex (includes pregnancy or related conditions), religion or creed, national origin, citizenship, age, disability, status as a veteran, union membership, ethnicity, gender, gender identity, gender expression, sexual orientation, marital status, political affiliation, or any other protected characteristics as required by federal, state or local law.
Vaco LLC and its parents, affiliates, and subsidiaries are committed to the full inclusion of all qualified individuals. As part of this commitment, Vaco LLC and its parents, affiliates, and subsidiaries will ensure that persons with disabilities are provided reasonable accommodations. If reasonable accommodation is needed to participate in the job application or interview process, to perform essential job functions, and/or to receive other benefits and privileges of employment, please contact HR@vaco.com .
Vaco also wants all applicants to know their rights that workplace discrimination is illegal.
By submitting to this position, you agree that you will be giving Vaco the exclusive right to present your as a candidate for the foregoing employment opportunity. You further agree that you have represented information about yourself accurately and have not affirmatively misrepresented your qualifications. You also agree to maintain as confidential, to the fullest extent permitted by law, any information you learn from Vaco about the position and you will limit disclosure of information about the position only to the extent necessary to perform any obligations in furtherance of your application. In exchange, Vaco agrees to exercise reasonable efforts to represent you through all solicitation, job screening and resume dispersal.
Privacy Notice
Vaco LLC and its parents, affiliates, and subsidiaries (“we,” “our,” or “Vaco”) respects your privacy and are committed to providing transparent notice of our policies.
- California residents may access Vaco’s HR Notice at Collection for California Applicants and Employees here.
- Virginia residents may access our state specific policies here.
- Residents of all other states may access our policies here.
- Canadian residents may access our policies in English here and in French here.
- Residents of countries governed by GDPR may access our policies here.
Pay Transparency Notice
Determining compensation for this role (and others) at Vaco depends upon a wide array of factors including but not limited to:
- the individual’s skill sets, experience and training;
- licensure and certification requirements;
- office location and other geographic considerations;
- other business and organizational needs.
With that said, as required by local law, Vaco believes that the following salary range referenced above reasonably estimates the base compensation for an individual hired into this position in geographies that require salary range disclosure. The individual may also be eligible for discretionary bonuses.