Accounts Payable Assistant - Ampcus Incorporated

Ampcus Inc. is a certified global provider of a broad range of Technology and Business consulting services. We are in search of a highly motivated candidate to join our talented Team.

Job Title: Accounts Payable Assistant

Location(s): San Francisco, CA

• Process and code invoices into multiple systems.
• Research, identify, and resolve complex invoice issues.
• Manage high volume of invoices and ensure payment within a timely manner.
• Audit vendor billing for goods, services, labor, and materials against construction and facilities service contracts.
• Monitor and resolve integration issues between systems.
• Work with construction project managers and facilities managers to validate charges, troubleshoot issues, and answer AP questions related to billing against contracts and POs.
• Assist with managing AP-related documents.
• Upload billing data files between systems and reconcile data to billing documents.
• Monitor/manage shared email box where vendors and contractors submit invoices, pay applications, and payment inquiries.
  • Upload received documents into appropriate workflow queues.
  • Triage supplier and contractor inquiries.
• Coordinate between suppliers, project managers, and buyers/contracts administrators to resolve billing discrepancies and match exceptions.
• Provide excellent customer service to departmental users, vendors/contractors.
• Ensuring work queues are managed within Service Level Agreements (SLA).
• Create and run departmental reports or operational monitoring and ad-hoc reports for analysis.
• Provide guidance to campus users on procedures and UC policies related to Accounts Payable, Procurement, and Expense Reimbursement.
• Other Accounts payable related duties as assigned.

• Online Accounts Payable systems (e.g, PeopleSoft, Oracle Unifier, IBM-Maximo).
• Proficient in MS Excel; MS Access Database; Experience working with large data sets and reports with accuracy.
• Ability to effectively interact with a diverse professional staff.
• Excellent written and verbal communication.
• Strong attention to detail.
• Good reading comprehension skills.
• Ability to handle sensitive situations with tact.
• Bright, quick learner.
• College degree preferred.

• Day 5x8-Hour (08:00 - 17:00)