Accounting Specialist - Raincoat Roofing

The Accounting Specialist will manage the accounts payable function, including reviewing and processing invoices, handling vendor communications, and coding credit card statements. Additionally, this role serves as a liaison between the production and payroll teams to accurately allocate hours worked for job costing purposes. The Accounting Specialist plays a critical role in ensuring accurate job costing and maintaining efficient financial operations.

Key Responsibilities:

• Accounts Payable Management:
• Process vendor invoices and employee credit card statements promptly to secure vendor discounts.
• Verify invoices for appropriate documentation and approvals before submission for electronic approval.
• Monitor vendor statements and ensure outstanding balances are accurate and resolved.
• Payroll and Job Costing Support:
• Accumulate technician hours worked, assign them to appropriate jobs, and submit to payroll for weekly processing.
• Ensure hours and job allocations are accurate for job costing purposes.
• Compliance and Accuracy:
• Ensure compliance with company policies and procedures while maintaining timely payment schedules.
• Maintain a strong attention to detail with a high degree of accuracy in all transactions.
• Collaboration and Communication:
• Resolve discrepancies and respond to inquiries from vendors, clients, and internal teams.
• Work closely with internal departments to streamline processes and enhance operational efficiency.
• Audit and Reporting:
• Prepare documentation and reports to support internal and external audits.
• Compile and analyze data for accurate reporting in various formats (e.g., written correspondence, reports, emails).
• Process Improvement:
• Contribute to the ongoing improvement of accounts payable processes and systems.

Qualifications:

• Experience:
• Prior experience in construction accounting preferred.
• Proficiency in MS Office 365 and accounting software platforms such as Deltek ComputerEase and DataForma.
• Skills:
• Strong interpersonal, verbal, and written communication skills, with the ability to interact professionally and respectfully.
• Excellent organizational skills, including record-keeping, data analysis, and reporting.
• Proactive and dependable team player with excellent problem-solving and troubleshooting abilities.
• Ability to work collaboratively in a team-oriented environment and independently within the role’s responsibilities.
• Additional:
• Bi-lingual skills are helpful but not mandatory.
• Strong attention to detail and a high level of accuracy are essential.

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Raincoat Roofing is Chicago’s #1 commercial and industrial roofing company. We have two divisions that handle everything from maintenance visits to full roof replacements and roof recoveries.

Benefits

Health insurance, Dental insurance, Vision insurance, 401(k), Life insurance

Job Type

Full time

Schedule

8 hour shift, Monday to Friday