Accounting Clerk - Apidel Technologies

Description:

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Assignment Details:

Job Title: Accounts Payable Clerk

Department/Business Unit: Accounts Payable

Number of Needs: 1 temp (full-time)

Reason for Need: Invoice processing

Duration of Assignment: 6 months (Start: January 6, 2025; End: June 30, 2025) with possible extension; no guarantees

Target Start Date: 1/6/2024 or ASAP

 Address where work is being performed: 3500 South Figueroa St UGB 210

Will this position be virtual or onsite: Remote;  prefer local job seekers

Department: Business Services, Accounts Payable

Parking / Cost: N/A

Working Days/Hours: 8:30am to 4:30pm / 7.5 hour day / 37.5 hour work week

Dress Code: Business Casual

Manager Name: Alexis Sanders

Timecard Approver: Alexis Sanders

Interview Process: Via Zoom

Job Description:

Enter purchase order invoices into accounting system (approximately 150-200 daily)

Ensures invoice accuracy (i.e. supplier name, invoice amount, invoice date, 1099 type/amount, tax assessment)

Resolve Supplier and University Department inquiries associated with invoices, check requests, and investigates payment status/issues regarding possible errors

Support special projects as assigned by Leads or AP manager

Qualification Requirements:

Minimum 2 years accounting experience in Accounts Payable or General Accounting

Strong working knowledge of Microsoft Office functions (Word, Excel and Outlook).

Strong Organizational skills and attention to detail

Excellent verbal and written communication skills

Strong interpersonal skills and ability to build positive working relationships

Ability to multitask and meet deadlines

Ability to work in a metric driven environment, where teamwork is essential

Preferred Requirements:

Bachelors Degree in Accounting or equivalent field preferred

Experience working in a Higher Education environment

Experience with complex ERP electronic workflow systems (i.e. PeopleSoft, Oracle, SAP, Workday)

Purchase Order Information CAMPUS ONLY (We will need the PO before the candidate can start on assignment)

Has the PO already been approved Pending

o If so, what is the PO or Cost number (Lawson or eMarket):

Is your PO grant or gift funded No

Will the PO be tied to multiple resources No

Regarding the onboarding process, for Campus Non-Clinical Onboarding, it can commence pending a criminal check if the role does not involve driving or handling cash. Here are the required steps:

CORE

Background Check

Social Security Trace

7 years of work and residence history found by SSN

County Criminal Check (7 years)

Federal Criminal Check (7 years)

Widescreen Plus National Criminal Search

National Sex Offender Registry

Application

Temporary Work Agreement

Harassment & Discrimination Pamphlet

Please note that  strongly recommends that all contingent workers become fully vaccinated against COVID-19 and receive booster doses when recommended. Additionally, the campus is urging and strongly recommending the flu vaccination for all employees.

Qualified Applicants with arrest or Conviction records will be considered for Employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act