Accounting & Benefits Specialist - Surgical Notes

Surgical Notes is hiring for an Accounting & Benefits Specialist to assist the Corporate Controller in managing payroll and benefits. The ideal candidate has excellent organizational and communication skills, with the desire and ability to learn quickly. Working as a part of the team to meet deadlines, but also being able to work independently is crucial to the success in this position. Our organization prides itself on being built upon a set of strong core values. We are looking for candidate who will actively exhibit these core values: Service Excellence, Transparency, Teamwork, Accountability, Hardwork, and Positive Attitude. 

External Title: Accounting & Benefits Specialist
Internal Title:  US CRP-Individual Contributor II 

Reports to: Corporate Controller 

Responsibilities: 

• Time Management (time off request, timecards review, etc.) 

• Process payroll semi-monthly with accuracy. 

• Ensure compliance with payroll regulations. 

• Maintain payroll records and resolve discrepancies. 

• Manage and process 401(k) contributions and transactions. 

• Support employees with 401(k) plans. 

• Administer HSA and FSA plans. 

• Educate employees on HSA and FSA benefits. 

• Oversee employee benefits programs (health, dental, vision, life insurance). 

• Assist with benefits enrollment and changes. 

• Coordinate with benefits providers. 

• Utilize UKG software for payroll and benefits. 

• Troubleshoot UKG system issues. 

• Train employees on UKG tools. 

• Assist accounting with onboarding of new customer profiles 

• Support AR team with invoicing and payments. 

• Reconcile accounts and resolve discrepancies. 

• Provide backup support for AR functions. 

• Pass an assessment to demonstrate skills. 

• Perform other related duties as assigned 

Role Information: 

• Full-Time 

• Working within our business operating hours of 6am-8pm Central 

• Salaried, 45 hours weekly 

• Eligible for Benefits (Medical, Dental, Vision, HSA, 401(k) with match) 

• Remote: The minimum bandwidth requirements are 10 Mbps upload and 50 Mbps download speeds. The recommended bandwidth requirements are 20 Mbps upload and 100 Mbps download speeds. 

Job Requirements: 

Required Knowledge, Skills, Abilities & Education: 

• Minimum of a Bachelor's degree 

• 6 years of accounting, payroll, and/or benefits experience 

• Prior experience with a large ERP (NetSuite preferred) 

• Prior experience cold calling and/or speaking with customers or clients 

• Applicable knowledge of GAAP 

• Moderate skills with Microsoft Excel (Pivot Table, Lookup functions, etc.) 

• Critical thinking skills with ability to spot issues and bring to resolution 

• Ability to work independently and as part of a team 

• Strong attention to detail and speed while working within tight deadlines 

• Strong interpersonal and customer service skills 

• Exceptional ability to follow oral and written instructions 

• Ability to multi-task 

• Excellent organizational skills with the ability to pivot and reprioritize 

• Outstanding communications skills; both verbal and written 

Preferred Knowledge, Skills, Abilities & Education: 

• Medium to large company accounting experience 

• Experience working in an Ancillary/Ambulatory Surgery Center (ASC) 

• Strong Microsoft Office skills in Excel, Outlook, and Teams 

• Previous experience with UKG 

Physical Demands: 

•  Sitting and typing for an extended period of time 

• Reading from a computer screen for an extended period of time 

• Speaking and listening on a telephone 

• Working independently 

• Frequent use of a computer and other office equipment 

• Work environment of a traditional fast-paced and deadline-oriented office 

Key Competencies: 

1. Flexibility 
2. Initiative/Execution 
3. Organization 
4. Collaboration 
5. Communication