Accounting Assistant - Ledgent Finance & Accounting

Job Title: Accounting Administrative Assistant
Location: Livermore- 100% On-Site (no hybrid or remote option)
Pay: $25-$27/hour
Employment Type: Temp-to-Hire
Hours: Monday-Friday, 7:00 AM-3:30 PM

About the Role:
We are seeking an Accounting Assistant to join our team. This role primarily supports the accounting department with tasks in accounts payable, billing, and purchase order management. Additionally, this position will provide occasional clerical and administrative support to ensure smooth office operations.

Key Responsibilities:

Accounting Duties:

• Process and manage purchase orders, ensuring accuracy and timely entry into the system.
• Handle accounts payable tasks, including invoice review, coding, and filing.
• Assist with billing-related tasks, including data entry and reconciliation.
• Support the preparation and submission of change order requests, including pricing and database updates.
• Update and maintain job cost records and related documentation.
• Verify, track, and process vendor and subcontractor invoices.

Administrative/Clerical Backup:

• Sort and distribute field and office documents, ensuring proper filing and scanning.
• Manage inventory for office supplies and coordinate orders as needed.
• Greet guests and handle front desk responsibilities, ensuring visitors are directed appropriately.
• Assist with mail distribution and preparation of shipping/deliveries.

Qualifications:

• Previous experience in accounting or a related field, with a focus on accounts payable and billing.
• Proficiency in Microsoft Office Suite, particularly Excel.
• Strong attention to detail and organizational skills.
• Ability to manage multiple tasks and prioritize workload effectively.
• Familiarity with construction or job costing is a plus but not required.

If you're an accounting professional who enjoys a mix of structured accounting tasks and occasional clerical duties, we'd love to hear from you!

Please send resume - Attn: Leslee Brazil

All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, and Los Angeles County Fair Chance Ordinance. For unincorporated Los Angeles county, to the extent our customers require a background check for certain positions, the Company faces a significant risk to its business operations and business reputation unless a review of criminal history is conducted for those specific job positions.