AP Specialist - Ledgent Finance & Accounting

Job Title: Accounts Payable Specialist

Job Summary:

The Accounts Payable (AP) Specialist is responsible for managing and processing a high volume of invoices efficiently and accurately. This role requires exceptional attention to detail, organizational skills, and proficiency in advanced Excel functions to support reporting, analysis, and data management. The AP Specialist will collaborate with internal departments and external vendors to ensure timely payments and maintain accurate financial records.

Key Responsibilities:

1. Invoice Management:
• Process a high volume of invoices with accuracy and timeliness.
• Verify invoice details, including purchase orders, approvals, and payment terms.
• Resolve discrepancies with vendors or internal departments.
2. Payment Processing:
• Schedule and prepare check runs, ACH payments, and wire transfers.
• Ensure timely processing of payments to avoid late fees or penalties.
3. Reconciliation and Reporting:
• Reconcile AP sub-ledger accounts to the general ledger monthly.
• Assist in preparing month-end and year-end closing reports.
• Utilize advanced Excel functions (e.g., VLOOKUP, PivotTables, macros) for data analysis and reconciliation.
4. Vendor Management:
• Maintain accurate vendor records, including W-9s and payment terms.
• Address vendor inquiries and resolve payment-related issues.
5. Process Improvement:
• Identify inefficiencies in AP workflows and recommend process improvements.
• Collaborate with the team to implement automation tools or systems enhancements.
6. Compliance and Audit:
• Ensure compliance with company policies, accounting standards, and regulatory requirements.
• Support internal and external audits by providing required documentation and explanations.

Qualifications:

• Education: Associate's or Bachelor's degree in Accounting, Finance, or a related field (preferred).
• Experience:
• Minimum of 2-4 years of accounts payable experience, preferably in a high-volume environment.
• Experience with ERP systems (e.g., SAP, Oracle, NetSuite, QuickBooks).
• Technical Skills:
• Proficiency in Microsoft Excel with advanced skills (e.g., VLOOKUP, HLOOKUP, PivotTables, macros).
• Familiarity with accounting software and automated AP tools.
• Soft Skills:
• Excellent organizational and time management skills.
• Strong communication and interpersonal skills to interact with vendors and internal teams.
• Ability to handle sensitive information with confidentiality.

All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, and Los Angeles County Fair Chance Ordinance. For unincorporated Los Angeles county, to the extent our customers require a background check for certain positions, the Company faces a significant risk to its business operations and business reputation unless a review of criminal history is conducted for those specific job positions.