ADMINISTRATIVE ASSISTANT - Joeris General Contractors LLC

Reports to: Vice President

FLSA Status: Full-Time, Salaried Non-Exempt

Normal Working Hours – Office Hours: 8 am to 5 pm, Monday through Friday, plus additional hours as required or necessary to meet workload demands

Position Objective: Responsible for providing administrative support to the leadership team. Joeris Mission: To transform people and places.

• Attending and recording meetings and processing meeting minutes

• Coordinating the daily schedule of the Vice President and the leadership team

• Resolve scheduling conflicts

• Process information, complete all documentation, maintain files, and monitor status of ongoing projects undertaken by Vice President and leadership team.

• Direct visitors as appropriate

• Sort and distribute incoming mail

• Process expense reports

• Keep meeting schedules and plans for any meeting needs, to include ordering and setting up meals, conference room maintenance, and providing meeting materials.

• Making travel arrangements, including but not limited to air, rental car, lodging, meetings, etc.

• Coordinating registration, attendance, and details for industry events (ABC, AGC, AIA, ASA, etc.).

• Arranging for charitable donations and/or flower delivery as needed

• Notary Public duties

• Answers incoming telephone calls, records caller messages and routes to appropriate employee, greets visitors, notifies appropriate employee, and independently handles requests as appropriate.

• Reserves conference rooms for meetings and presentations and order and confirm requests supplies and refreshments.

• Assist with routine administrative assistance such as making labels, binding presentations, and utilizing Microsoft Office applications.

• Maintains inventory of office, documentation and copy supplies and performs other administrative duties.

• Provides professional, efficient, approachable, and high-level support.

• Additional duties as required

• High school diploma or equivalent

• Minimum 3 years high level administrative experience

• Industry experience desired, but not required