ADMINISTRATIVE ASSISTANT - Grimmway Enterprises
Arvin, CA 93203
About the Job
Overview:
TITLE: ADMINISTRATIVE ASSISTANT
LOCATION: ARVIN, CA
COMPENSATION: $17.00 - $22.00 / HOUR
PURPOSE:
To provide administrative support to the EHS department.
ESSENTIAL JOB FUNCTIONS:
- Carry out daily office operations including (but not limited to) the open/close office at beginning/end of business day, answer/transfer phone calls, deliver messages, distribute incoming/outgoing mail for office, process invoices and assign fleet vehicles.
- Repetitive data entry on Excel, Word, and Doc-link to update and process training forms/certificates/material and vehicle maintenance log.
- Process weekly office orders, monthly expense reports, and yearly subscription/membership renewals.
- Track and follow up on quarterly inspection reports for 70+ inspections per quarter.
- Process payment/registration/travel arrangements for trainings, seminars, and conferences.
- Assist office personnel with training preparation and lunch arrangements.
- Assist in pricing and purchasing necessary equipment for all departments.
- All other duties as assigned.
PHYSICAL REQUIREMENTS:
Must be able to remain in a stationary position throughout most of the working day. Ability to move about inside the office. Able to operate a computer and other office productivity equipment. Must be able to lift up to 10lbs.
Additional Info:
JOB QUALIFICATIONS:
- High school diploma required.
- Minimum of 1 year working experience in a professional administrative-related capacity.
- Must be computer literate with good working knowledge of Microsoft products including Word, Excel, Outlook, and PowerPoint.
- Knowledge of company databases such as Citrix Doc-Link, UltiPro, GIS and Infor a plus.
- Must be trustworthy, dependable, and professional with the capacity to work well under pressure.
- Able to work with minimal supervision and maintain strictest confidentiality.
- Must be punctual, organized and detail oriented.
- Have excellent people skills, a congenial attitude, and a professional appearance for regular interaction with employees, customers, vendors, and co-workers.
- Must demonstrate excellent verbal and written communication skill.
- Remote work not available for this position.
- Bilingual in English/Spanish a plus.
- Must have the ability to travel to all facilities if/when necessary.
- Must have a valid driver’s license with a clean DMV driving records.
- Must pass pre-placement drug/alcohol screen, physical and functional capacity evaluation. Must pass background check.
ADMINISTRATIVE EMPLOYEES:
- Competitive benefits package including Medical, Dental, and Vision
- 401k plan with a discretionary match, subject to a vesting schedule
- Paid Sick, Vacation, Holiday Time and Personal Hours
- Employee Vehicle Purchase/Lease Programs
- Subsidized gym membership with InShape health clubs
- Free on-site personal training and other wellness-focused activities at company gym
- Tuition discount partnership program with University of La Verne
- Discounted tickets to major theme parks throughout California
- Work life balance
Source : Grimmway Enterprises