242928 - University of Oklahoma

The Dodge Family College of Arts and Sciences is looking for an Administrative/Financial Coordinator to join our team. The Administrative/Financial Coordinator position provides professional administrative and financial support in the Department of Native American Studies, chairperson, faculty, staff and students.

Essential Responsibilities:

• Coordinates, creates and manages all departmental account budgets including university, grants, endowments and OU Foundation funds in coordination with chair, faculty and serves as the Shared Business Services Center liaison for coordination of financial, payroll, human resources, and travel transactions
• Reconciles monthly financial reports to clear outstanding expenses, payroll, and transfers
• Acts as the payroll coordinator for the department in coordination with SBSC
• Classroom scheduling management
• Performs administrative duties including but not limited to ordering and tracking supplies, making travel arrangements, coordinating purchases, setting up meetings and appointments, and assisting with various awards and award committees
• Maintainconfidentialrecords
• Coordinate faculty progression processes, annual reviews,new faculty searches, faculty status, teaching loads, renewals and records.
• Assists with the development, implementation, and interpretation of university and department policies and procedures, ensuring compliance with federal, state and university policies and regulations
• Coordinates special events, to include but not limited to ordering catering, mailing invitations, coordinating a/v needs, assisting speakers, and reserving rooms
• Provides faculty support with purchases, travel, policies and procedures, faculty awards, funding requests, reimbursement requests
• Serve as the departmental liaison with the College Dean's Office, Shared Business Services, and other departments across campus, as well as the community
• Performs various duties as needed to successfully fulfill the function of the position