242513 - University of Oklahoma

The University of Oklahoma is one of the best places to work in the United States and one of the top employers in the state of Oklahoma, according to Forbes! We provide a professional and positive culture, health/well-being benefits, meaningful and purposeful work, flexible work hours, a partial remote/hybrid option (upon training completion), a comprehensive benefit package, and more than four weeks of paid leave each year!

For over 50 years, The University of Oklahoma Outreach,National Resource Center for Youth Services(NRCYS) has been improving the effectiveness of human services through training, capacity-building consultation, and other services.Over the years, our resources have helped support the missions of various human service organizations in Oklahoma and across the nation.

The Senior Accounting Specialist supports the Lead Accountant in the day-to-day operations of the accounting unit. This position performs routine accounting duties, including data entry, quality assurance, report preparation, coordination, data analysis, record maintenance, and financial assistance. This position assists and supports the Manager and Accounting staff with modifying existing accounting processes or formulating new procedures. This position provides customer service, guidance, and support to internal and external customers. This position assists the supervisor in making sound financial decisions by providing current and accurate financial records upon request and relating pertinent information.

Duties:

• Process paper invoices and perform data entry into Marketplace and QuickBooks. Copy, scan, and mail invoices.
• Process purchase order request forms. Review and issue purchase orders in QuickBooks. Assign and create hard copy purchase orders for staff as needed. Create large dollar purchase orders in Marketplace and obtain approvals.
• Serve in a backup capacity for publication sales and fulfillment. Print and disseminate publication month end reports. Run accounts receivable reports and mail statements to publication customers.
• Process routing sheets (proof, document accounting activities in Peopleware, and record encumbrance in QuickBooks).
• Attend and participate in meetings as needed, including NRCYS Staff Meeting, Accounting Unit meetings, and individual supervision meetings.
• Assist staff with travel reimbursement claims.
• Prepare correction and facility transfers.
• Perform monthly departmental reconciliation including gathering documentation of transactions, matching with PeopleSoft financial statements and entry of transactions in QuickBooks.
• Prepare and submit OU Supplier Request Form for new vendors and updates to vendor information.
• Perform fiscal year transitions including boxing, file creation, and closeout reports.
• Serve as backup for front desk, credit card machine, and RCYCP exam processing.
• Establish and maintain effective working relationships with internal and external customers.
• Uphold, safeguard and engage in activities to support the University mission, NRCYS vision, mission, values, and core principles.