242126 - University of Oklahoma

The Dodge Family College of Arts and Sciences is looking for an Administrative/Financial Coordinator to join our team. The Administrative/Financial Coordinator position provides professional administrative and financial support in the School of Biological Sciences. The areas of support will include the School of Biological Sciences, the Institute for Environmental Genomics, the OU Biological Station, faculty, staff and students.

Essential Responsibilities:

• Coordinates, creates and manages designated account budgets including university, program, grants and OU Foundation funds in coordination with director, faculty and serves as the Shared Business Services Center liaison for coordination of financial, payroll, human resources, and travel transactions
• Reconciles monthly financial reports to clear outstanding expenses, payroll, and transfers
• Acts as the payroll coordinator for the designated area in coordination with SBSC
• Performs administrative duties including but not limited to ordering and tracking supplies, making travel arrangements, coordinating purchases, setting up meetings and appointments, and assisting with variouscommittees
• Manages various projects and activities
• Maintainconfidentialrecords
• Managing multiplecalendars
• Assists with the development, implementation, and interpretation of university and department policies and procedures, ensuring compliance with federal, state and university policies and regulations
• Coordinates special events, to include but not limited to ordering catering, mailing invitations, coordinating a/v needs, assisting speakers, distinguished guest and reserving rooms
• Providessupport with purchases, travel (international and domestic), policies and procedures, faculty awards, funding requests, reimbursement requests
• Liaison to the Faculty/Staff International office assisting in the facilitation and preparation of various forms and documents regarding VISAS
• Serve as the center liaison with the College Dean's Office, Shared Business Services, internal and external stakeholders, and other departments across campus, as well as the community
• Performs various duties as needed to successfully fulfill the function of the position