24-64 - Program Administration Manager - State Programs (Manager III-IV) - Texas Water Development Board (TWDB)

The mission of the Texas Water Development Board (TWDB) is to lead the state's efforts in ensuring a secure water future for Texas and its citizens. Our mission is a vital part of Texas' overall vision and the state's mission and goals that relate to maintaining the viability of the state's natural resources, health, and economic development.

To accomplish our goals of planning for the state's water resources and providing affordable water and wastewater services, the TWDB provides water planning, data collection and dissemination, financial assistance, and technical assistance services to the citizens of Texas. The tremendous population growth that the state continues to experience and the recurrent threat of severe drought only intensify the need for the TWDB to accomplish its goals in an effective and efficient manner.

Only applicants who apply with a State of Texas application via the CAPPS online application system will be considered for this position. First time applicants will need to create an account https://tinyurl.com/CAPPS-Login in the CAPPS online application system at https://tinyurl.com/CAPPS-Jobs. Please visit our job opportunities page at https://tinyurl.com/How-to-Apply-in-CAPPS for more information about the Texas Water Development Board and answers to frequently asked questions. To view this position in greater detail, visit the CAPPS online application system.

Texas Water Development Board’s Mission - Leading the state’s efforts in ensuring a secure water future for Texas. 

The Texas Water Development Board (TWDB) endorses telecommuting and hybrid workplace plans, in addition to other flexible work alternatives. We offer competitive compensation and benefits package including medical, dental, vision, 401(k), flexible spending, and flexible work hours so you can have a work/life balance! For more information about our employee benefits and more, visit http://www.twdb.texas.gov/jobs/benefits.asp.

The Texas Water Development Board does not discriminate on basis of race, color, national origin, sex, religion, sexual orientation, age, or disability in employment or provision of services, programs, or activities. 

***Salary commensurate with experience and qualifications***

• Manager III - $5,167.00/month - $6,815.00/month
• Manager IV - $6,488.00/month - $7,087.50/month

Job Description Summary

Performs complex (journey level) to highly complex (senior-level) managerial work administering the daily operations and activities of the Texas Water Development Board’s Program Administration Department. Work involves handling state financing programs, including the State Water Implementation Fund of Texas Program, Economically Distressed Areas Program, Flood Infrastructure Fund Program, Texas Water Development Fund, Rural Water Assistance Fund Program, State Participation Program, Agricultural Water Conservation Grants, and Agricultural Water Conservation Loans. Establishes goals and objectives. Develops guidelines, procedures, policies, and regulations. Develops schedules, priorities, and standards for achieving established goals, coordinating and evaluating the Program Administration Department. Develops and evaluates budget requests and monitors budget expenditures. Plans, assigns, and supervises the work of others. May train others. Works under general to limited supervision, with moderate latitude for the use of initiative and independent judgment. Reports to the Director of Program Administration and Reporting Division.

Essential Job Functions

• Provides effective leadership and management of the Program Administration–State Programs (PA-State Programs) Department.
• Manages all project activities within the PA-State Programs Department.
• Provides technical direction and guidance.
• Monitors and reports PA-State Programs Department work activities.
• Serves as the Water Supply & Infrastructure (WSI), Program Administration & Reporting (PAR), and PA-State Programs Department technical expert.
• Provides guidance and consultative services on compliance with all federal and state laws and regulations related to the Agency’s financial assistance programs.
• Authorizes PA-State Programs Department hiring, separations, disciplinary actions and employee performance rewards.
• Oversees the preparation of management and productivity reports and studies, special projects, program analyses, research studies, and program administration functions.
• Plans, implements, coordinates, monitors, and evaluates policies and procedures, and monitors compliance with policies and procedures.
• Represents the WSI, PAR, and/or PA-State Programs Department at meetings, hearings, trials, conferences, and seminars or on boards, panels, and committees.
• Manages the allocation of funds to projects and ensures all funding allocations are consistent with law, regulations, and authorized levels.
• Maintains operating procedures for all positions and activities.
• Ensures all processes and procedures are documented in accordance with Division guidelines.
• Reviews and updates processes and procedures as necessary.
• Recommends PA-State Programs Department hiring, separations, disciplinary actions, and employee performance rewards.
• Assigns job duties, conducts performance evaluations, clarifies roles and responsibilities, and monitors and measures performance against goals.
• Evaluates PA-State Programs Department performance and recommends and leads improvements.
• Supports PA-State Programs Department administrative requirements related to organization, budget, and personnel.
• Ensures the provision of quality customer service from the PA-State Programs Department to both internal and external stakeholders.
• Manages the performance of direct reports, to include, timely completion of performance appraisals, and follow-through on disciplinary actions as needed.
• Maintains confidential and sensitive information.
• Ensures individual and team files (electronic and hard versions) are appropriately maintained and timely disposed of in accordance with the agency’s records retention procedures and schedule.
• Maintains required certifications and licenses and meets the continuing education needs and requirements of the position to include, attending mandatory training courses.
• May be required to operate a state or personal vehicle for business purposes.
• Performs other duties as assigned.

Minimum Qualifications

• Graduation from an accredited four-year college or university with major course work in Business, Management, Public Administration, or related field.
• Manager III - Four years of progressive work experience in developing and/or monitoring financial assistance programs.
• Manager IV - Seven years of progressive work experience in developing and/or monitoring financial assistance programs.
• One year of previous experience in the management of a multi-disciplined team.
• Relevant education and experience may be substituted on a year-for-year basis.

Preferred Qualifications

• Five years of progressively responsible professional work experience managing projects and staff.
• Experience in contract administration, grant administration or loan processing.
• Experience with State Revolving Fund programs and TWDB’s state financing program.
• Experience and proficient skill utilizing Microsoft Office Suite (Access, Excel, Word, Outlook, etc.)

Knowledge, Skills, and Abilities (KSAs)

• Knowledge of local, state, and federal laws and regulations relevant to program administration; and of the principles and practices of public administration and management.
• Knowledge of the structure and content of the English language including the meaning and spelling of words, rules of composition, and grammar.
• Knowledge of state funding programs.
• Skills in using Microsoft Office programs such as Word, Excel, and Access.
• Skills in use of internet, email, word processing, spreadsheet, presentation, and database software.
• Skills in using logic and reasoning to identify the strengths and weaknesses of alternative solutions, conclusions, or approaches to problems.
• Skills in identifying complex problems and reviewing related information to develop and evaluate options and implement solutions.
• Ability to adhere to work schedules, follow procedures with respect to leave and submit accurate timesheets by prescribed deadlines.
• Ability to make mature, objective decisions and identify areas of potential problems.
• Ability to perform effectively and willingly when changes occur in scope and nature of the work and work environment.
• Ability to perform routine and non-routine work assignments accurately and on-time with little or no supervision.
• Ability to perform assigned duties and improve work habits and/or output.
• Ability to complete assigned work, on time, neatly and in order with infrequent errors.
• Ability to complete tasks and projects in a timely manner and persists until tasks are completed. 
• Ability to interpret policies, procedures, and regulations.
• Ability to provide prompt, courteous and accurate assistance, and clear and concise communication to agency staff, as well as to employees of other political entities and the public both verbally and in writing.
• Ability to work with others in a team environment and cooperate with supervisors, co-workers, and others.
• Ability to manage multiple tasks and schedule work in order to maintain regular progress on assignments and meet deadlines.
• Ability to assign and/or supervise the work of others.
• Ability to analyze and interpret programmatic and financial data.
• Ability to establish and maintain quality control procedures.
• Ability to work effectively in a dependable organized and productive manner in order to plan and arrange workload, manage multiple tasks, and schedule work in order to maintain regular progress on assignments and to meet scheduled deadlines.
• Ability to complete tasks and projects in a timely manner and persist until tasks are completed.
• Ability to stand/sit/move to perform activities such as retrieve/replace files in a large file system for boxes up to 30 lbs.
• Ability and willingness to travel 10% of the time, primarily within the State of Texas.
• Ability to operate a vehicle (state or personal) for state business and maintain a driver’s license and driving record that complies with state and agency requirements.
• Ability to work shifts that may exceed 8 hours, including early mornings, nights, and weekends.
• Ability to train others.
• Ability to assign and/or supervise the work of others.

All interested candidates should apply with a State of Texas application via the CAPPS online application system. First time applicants will need to create an account https://tinyurl.com/CAPPS-Login in the CAPPS online application system https://tinyurl.com/CAPPS-Jobs. Please visit our job opportunities page https://tinyurl.com/How-to-Apply-in-CAPPS for more information about the Texas Water Development Board and answers to frequently asked questions. To view this position in greater detail, visit the CAPPS online application system.

Texas Water Development Board, Stephen F. Austin Building

1700 North Congress Ave., Room 670, Austin, Texas 78701

Please contact Human Resources for accommodation requests.

Phone: (512) 475-2142

Email: HR(AT)twdb.texas.gov