24-25 Operations Manager - KIPP Philadelphia Public Schools

We are seeking talented, committed, culturally competent Operations Managers (OM) candidates. 

About Us

KIPP is a national network of free, open-enrollment, college-preparatory public schools in educationally underserved communities.  Over 100,000 students attend one of the 242 KIPP schools that operate in 31 regions across the United States.  KIPP Philadelphia Schools Public Schools (KPPS) is a part of the national KIPP network and currently leads six schools serving approximately 2,400 students in North and West Philadelphia. By 2030, KPPS will lead ten schools serving approximately 4,000 students.

Our Mission

Together with families and communities, we create joyful, academically excellent schools that prepare students to pursue the paths they choose—college, career, and beyond—so they can lead fulfilling lives and build a more just world.

Life at KIPP Philly

We know that talented, committed, culturally competent teachers and leaders have the power to amplify our children’s potential by creating a school experience that affirms, values, and challenges them each day. We seek to create a professional environment full of joy, candor, care and community where excellent educators can make a long-term home alongside peers who are equally committed to the work. Educators at KIPP –

• Are committed to anti-racism, equity and inclusion

• Are part of a close-knit, diverse community of educators working together in service of children

• Show up as themselves, inspiring our children to do the same

• Believe school should be a joyful, affirming space for both children and adults

• Believe that strong relationships and precise preparation are critical to increasing learning outcomes

• Want to evolve their craft via 1:1 coaching and high quality professional development

• Have access to leadership pathway programming and opportunities to grow their career

• Enjoy a competitive, comprehensive health benefits package, a 403B retirement matching program, tuition reimbursement to pursue certification, and free access to financial advising services

Operational Excellence & Logistics Management:

• Oversee Daily Operations: Manage the school office and all operational systems, ensuring efficiency and seamless execution. Implement systems to streamline school functions, including attendance, supply management, and facilities upkeep. Proactively solve potential issues before they arise.

• Attendance & Data Management: Ensure accurate student attendance in PowerSchool and manage attendance intervention plans. Follow up with parents/guardians to address attendance concerns.

• Student Enrollment: Lead student recruitment, manage enrollment processes, and maintain accurate records in Infinite Campus to meet enrollment goals.

• Transportation Coordination: Work with the district and bus company to manage student bus routes and resolve transportation issues.

• Administrative Support: Handle filing, copy/print needs, maintain supplies within budget, and assist the Director of Operations as needed.

Support to Teachers, Leaders, and Parents:

• Logistical Support for Staff: Provide administrative and logistical support to teachers and school leaders, ensuring they have the tools and resources needed to succeed.

• School-Wide Coordination: Collaborate with leadership on school initiatives and align operational processes with academic goals. Manage school tours and assist with special events.

• Family & Community Engagement: Regularly communicate with parents, coordinate school-wide meetings, and supervise students during meals and dismissal.

Systems Development & Process Improvement:

• Optimize Systems: Develop and refine school systems (attendance, inventory, facilities) to ensure efficiency. Continuously assess and improve workflows to maximize time and resources.

• Data-Driven Decisions: Use data to assess operational performance and implement improvements that align with the school’s goals

Communication & Stakeholder Management:

• Point of Contact for Stakeholders: Serve as the primary liaison for parents, guardians, and external partners. Ensure clear communication around schedules, events, and operational changes.

• Vendor Coordination: Manage relationships with external partners (e.g., transportation, custodial) to ensure services meet the school’s needs.

Problem-Solving & Flexibility:

• Proactive Problem Solving: Anticipate and address operational challenges before they impact the school day. Remain flexible and adapt to the changing needs of the school.

Qualifications:

• Passion for Logistics & Operations: A deep interest in systems, organization, and process improvement.

• Experience in School Operations (Preferred): Previous experience working in school operations, administration, or a similar field is a plus, but we are also open to candidates with strong experience in other organizational operations or management.

• Problem-Solving Skills: Ability to think on your feet and find creative solutions to unexpected challenges.

• Strong Communication Skills: Ability to communicate clearly and effectively with diverse stakeholders, including teachers, students, families, and vendors.

• Attention to Detail: A keen eye for detail and a commitment to high standards of quality and accountability.

• Team Player & Leadership: Ability to collaborate effectively with school leaders, teachers, and the broader community, while also taking ownership of key operational functions.

Adaptability & Initiative: Flexible and proactive in responding to the ever-changing needs of a dynamic school environment.

Additional Information:

• This is a full-time, 12-month position, requiring 40 hours per week, Monday through Friday. Occasional Saturday work may be required based on school needs. The Director of Operations will determine start and end times, however regular school hours are 8:45a - 3:30p

• The Operations Manager will report directly to the Director of Operations and work closely with the leadership team to ensure the smooth daily running of the school.

Qualifications & Credentials

• Love and see the high potential of all children

• Self-awareness and ability to reflect on your practice, biases, and leans

• Cultural competence and commitment to inclusion, anti-racism, and eradicating anti-Blackness

• Believe deeply in the mission and values of KIPP Philadelphia Public Schools

• Solutions-orientation; ability and eagerness to adapt to and manage the unexpected and solve problems

• Flexible and friendly; able to adapt to change and work well with others in a fast-paced environment

• Demonstrate excellent responsibility, attention to detail, organizational and communication skills

• Results-driven mindset; takes initiative, manages multiple priorities, and gets the job done

• Strong computer literacy

• Administrative experience required

• Experience in an education setting preferred

• Complete all required criminal and child abuse background checks:

  • PA State Police Clearance

  • PA Child Abuse Clearance

  • Cogent Federal Fingerprinting

Compensation 

• Salaries at KPPS are competitive, equitable, and predictable

• Leaders (and all staff members) enjoy a comprehensive health benefits package (for employees and their families) included, along with a 403B matching program and access to free financial advising services.

Note to Applicants

KIPP Philadelphia Schools is an equal opportunity employer.  Employees are selected on the basis of ability without regard to race, color, religion, sex, national origin, disability, marital status, or sexual orientation, in accordance with federal and state law.