24/25 Administrative Assistant, Miller Middle School, 1.0 FTE - Durango School District 9-R

Durango School District 9-R is accepting applications for an Administrative Assistant at Miller Middle School for 8 hours per day, Monday-Friday. Includes full benefits and begins July 25, 2024.

Job Title: Administrative Assistant – School (MS) Pay Grade: ESP Salary Schedule
Job Family: Administrative Support FLSA Status: Non-exempt
Department: School Based Prepared Date: July 1, 2015, rev. 7/1/18,7/1/20

Typical Work Year: 10-12 months

SUMMARY: Responsible for maintaining student records database and student files. Responsible for maintaining student attendance records. Duties include providing administrative/secretarial support to designated staff; screening and directing phone calls and visitors; responding to inquiries and requests; assisting with events/project; assisting in health clinic when Health Service Provider is unavailable.

ESSENTIAL DUTIES AND RESPONSIBILITIES:To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The frequency and percentage of time of duties may vary based on building assignment.

D 29% Maintain student records database and student files, including, but not limited to, inputting and updating student information, withdrawing students, preparing registration packets and maintaining accurate class lists. Retrieve information from database for required or requested reports, class lists, student directories, transcripts, etc.

D 20% Maintain student attendance by listening to messages on attendance line, contacting parents, entering absences and tardies into the computer, running attendance reports and typing and mailing attendance letters to parents. Coordinate information with parents, administration, and counselors as appropriate.

D 15% Provide administrative/secretarial support to designated staff. Assist in preparing and distributing correspondence, letters, documents, minutes, reports, charts related to school and district functions. Initiate actions based on verbal instruction or independently from knowledge of situation or project. Assist in coordinating/facilitating school/district events and projects as requested by supervisor.

D 20% Greet, welcome and assist all staff, students, parents, volunteers, and community members to the school.
Answer phones, provide information, take and deliver messages and direct callers to appropriate individual. Assist visitors, answer inquiries, provide information and direct to appropriate school areas. Diffuse conflicts and/or difficult situations as needed in the school office. Monitor students sent to the school office for disciplinary reasons. May assist with monitoring students on lunch or daytime breaks.

D 10% Monitor building visitors, visitor sign-in procedures, student sign-in and sign-out procedures and building activities including crisis situations such as building evacuations, lockdowns, emergency situations and safety procedures. May initiate crisis procedures in the administrator’s absence with direction from appropriate officials.

M 1% Engage in ongoing professional development.

Ongoing 5% Perform other duties as assigned, including providing back-up coverage to other positions, assisting students in the health clinic and contacting parents/guardians as necessary. Clinic duties may include assisting students with minor injuries and illnesses, dispensing authorized medication, contact parents or emergency medical personnel if needing and keeping accurate records of care given.

EDUCATION AND TRAINING: High school diploma or equivalent.

EXPERIENCE: Experience is preferred but may not be necessary for hiring.

CERTIFICATES, LICENSES, & REGISTRATIONS: Criminal background check required for hire. CPR and First Aid training preferred at hire; required one month after hire. Meds administration required one month after hire.

TECHNICAL SKILLS, KNOWLEDGE, & ABILITIES:

• Oral and written communication skills.
• English language skills; multilingual skills preferred.
• Interpersonal relations skills.
• Personal computer and keyboarding skills.
• Customer service and public relations skills.
• Critical thinking and problem solving skills.
• Ability to maintain confidentiality in all aspects of the job.
• Ability to manage multiple tasks/priorities with frequent interruptions.
• Ability to promote and follow Board of Education policies, Superintendent policies and building and department procedures.
• Ability to grow and develop knowledge, skills, and attitude through professional development.
• Ability to communicate, interact and work effectively and cooperatively in a team setting
• Ability to recognize the importance of safety in the workplace, follow safety rules, practice safe work habits, utilize appropriate safety equipment and report unsafe conditions to the appropriate administrator.

MATERIALS AND EQUIPMENT OPERATING KNOWLEDGE:

• Operating knowledge of and experience with personal computers and peripherals.
• Operating knowledge of and experience with Microsoft Office, email/calendar systems, financial software, publishing software.
• Operating knowledge of and experience with typical office equipment, such as telephones, copier, fax machine, E-mail, etc.

Durango School District 9-R is an equal opportunity educational institution and will not discriminate on the basis of race, color, sex, religion, national origin, ancestry, creed, age, marital status, sexual orientation, genetic information, disability or need for special education services in admissions, access to treatment, or employment in educational programs or activities which it operates, or any other applicable status protected by federal, state or local law. For information regarding civil rights or grievance procedures, contact Laura Galido, Compliance Officer, Durango School District 9-R, 201 E 12th Street, Durango, CO 81301, (970) 247-5411, lgalido@durangoschools.org, or the Office for Civil Rights, U.S. Department of Education, 1244 Spear Boulevard, Suite 310, Denver, CO 80204-3582, (303) 844-5695.