2024-25 Accounting Clerk .5 - Shea MS - Paradise Valley Unified School District

Accounting Clerk

Location:  Shea Middle School

10 months, 4 hours/day

Grade 13, $15.14/hour

Non-Interim Position

Start Date:  7/15/2024

Purpose Statement

The job of  Middle/Elementary School Accounting Clerk is to provide support to site activities with specific responsibility for an array of fiscal services for student body and school site activities;  assisting the Administrative Assistant and Principal; and ensuring that fiscal practices are followed and disbursement of funds are within proper and legal guidelines.

This job reports to the site Principal 

Essential Functions

Collects funds  and completes deposits from site events (e.g. ticket sales, yearbook purchases, club fundraisers, student class fees, field trips  etc.) for the purpose of ensuring the accuracy and timely completion of transactions within established accounting practices.

Compiles financial information related to site assignment (e.g. gift and donations funds, student activity, auxiliary operations, and tax credit, etc.) for the purpose of providing required documentation and/or processing information.

Maintains financial records related to student activities and/or events (e.g. ticket sales, yearbooks, dances, fundraisers, club activities, student projects, etc.) for the purpose of ensuring completeness and availability of records and compliance with district policy and established regulatory guidelines.

Monitors financial procedures with individuals responsible for school site financial operations (e.g. student activities, fundraisers, Athletic Department, student clubs, etc.) for the purpose of providing services within established guidelines.

Orders all school wide inventory for gifts and donations, student activity,auxiliary operations and tax credit funds (e.g. yearbooks, sweat shirts, etc.) for the purpose of securing items to maintain inventory.

Performs general and program specific clerical functions (e.g. distributing purchase orders, scheduling, copying, faxing, etc.) for the purpose of supporting departmental activities.

Prepares written materials and financial information (e.g. account status by club, activity ticket revenue, student fees, gifts and grants, general funds, etc.) for the purpose of documenting activities, providing reference, conveying information, and complying with established financial, legal and/or administrative requirements.

Processes financial information (e.g. ticket cash boxes, tax credit/donations, check requisitions, etc.) for the purpose of updating and distributing information, authorizing for action and/or complying with established accounting practices.

Reconciles financial data related to student accounts for the purpose of maintaining accurate account balances and ensuring compliance with established accounting practices.

Responds to inquiries of staff, students, parents and administration regarding student and site financial procedures for the purpose of providing information, direction and/or referral for addressing inquiry.

Provides fund balances monthly using iVisions for gifts and donations, student activity, auxiliary operations, and tax credit funds.

Other Functions

Participates in site admin team meetings, in-service training, workshops, etc. for the purpose of conveying and/or gathering information required to perform job functions.

Performs other related duties as assigned for the purpose of ensuring the efficient and effective functioning of the work unit.

Job Requirements: Minimum Qualifications

Skills, Knowledge and Abilities

SKILLS are required to perform multiple tasks with a potential need to upgrade skills in order to meet changing job conditions. Specific skill based competencies required to satisfactorily perform the functions of the job include: operating standard office equipment; performing standard bookkeeping; preparing and maintaining accurate records; using pertinent software applications.

KNOWLEDGE is required to perform basic math, including calculations using fractions, percents, and/or ratios; read a variety of manuals, write documents following prescribed formats, and/or present information to others; and solve practical problems. Specific knowledge based competencies required to satisfactorily perform the functions of the job include: bookkeeping principles and practices; standard office machines, methods and practices of office operations; basic computer applications.

ABILITY is required to schedule activities and/or meetings; gather, collate, and/or classify data; and use basic, job- related equipment. Flexibility is required to work with others in a wide variety of circumstances; work with data utilizing defined but different processes; and operate equipment using defined methods. Ability is also required to work with a wide diversity of individuals; work with a variety of data; and utilize specific, job-related equipment. Problem solving is required to identify issues and create action plans. Problem solving with data requires independent interpretation of guidelines; and problem solving with equipment is limited. Specific ability based competencies required to satisfactorily perform the functions of the job include: being attentive to detail; communicating with diverse groups; meeting deadlines and schedules; working with frequent interruptions; working with detailed information/data.

Responsibility

Responsibilities include: working under direct supervision using standardized routines; leading, guiding, and/or coordinating others; utilization of some resources from other work units is often required to perform the job's functions. There is a continual opportunity to have some impact on the organization’s services.

Work Environment

The usual and customary methods of performing the job's functions require the following physical demands: occasional lifting, carrying, pushing, and/or pulling, some stooping, kneeling, crouching, and/or crawling and significant fine finger dexterity. Generally the job requires 60% sitting, 20% walking, and 20% standing. The job is performed in a generally hazard free environment and in a clean atmosphere.

Experience:  Job related experience is required.

Education:    High school diploma or equivalent.

Equivalency:

Required Testing                             Certificates and Licenses

Pre-Employment Proficiency Test

Continuing Educ./Training                 Clearances

Must be able to be bonded                      Criminal Background Clearance

FLSA Status - Non Exempt

Paradise Valley Unified School District does not discriminate on the basis of race, color, religion, national origin, age, sex or disability, in admission or access to, or treatment or employment in its programs and activities. Any person having inquiries concerning the School's compliance with the regulations implementing Title VI of the Civil Rights Act of 1964 (Title VI), Section 504 of the Rehabilitation Act of 1973 (Section 504), Title II of the Americans with Disabilities Act of 1990 (ADA), or Title II of the Genetic Information NonDiscrimination Act of 2008 (GINA) may contact the Assistant Superintendent of Human Resources.