2024-2025 SY Maintenance Clerk/Receptionist - Irving Independent School District

To assist Facilities and School Support Services departments by expediting the purchase order process in an efficient and orderly manner.

Education/Certification

High school diploma or GED

Special Knowledge/Skills

Ability to read and complete written reports

Comprehensive computer skills, including Microsoft Office

Obtain working knowledge of district software: Munis, School Dude, and Kronos

Bilingual Spanish Required (ability to speak, read, and write in Spanish)

Demonstrated ability to handle multiple assignments sequentially in a fast-paced environment.

Excellent communication skills & customer service oriented

Experience

3 years of related experience, preferred.

1. Process all requisitions for the Maintenance, Grounds, and Warehouse Services Departments.
2. Assist in processing employee time.
3. Assist business office personnel on invoice inquiries.
4. Process receiving tickets, as needed.
5. Process invoice copies for payment when received from the business office.
6. Post all contract labor as needed.
7. Maintain current vendor files for purchase order s and prepare older files for archiving.
8. Issue and maintain entire fixed assets accounting for Facilities Services departments and assist in annual inventory as needed.
9. Initiate budget amendments, as needed.
10. Perform general administrative duties to include but not limited to filing, reproducing copies, and updating information.
11. Perform any other duties as assigned by the Director of Facilities or other supervisors within your line of authority.
12. Assist maintenance receptionist with radio communications overflow, relaying messages to Facilities Services employees via communications equipment, as needed.
13. Relieve receptionist during lunch, absences, and as directed by Supervisor or other supervisors within your line of authority.

Safety

1. Contribute to the prevention of accidents and injuries by observing safety rules and District policy, practicing the principles and skills taught in safety training, wearing personal protective equipment as required, reporting injuries and incidences immediately to supervisor, and being proactive in the ongoing efforts to improve and maintain workplace safety.
2. Practice high standards of safety in the performance of all duties

None

Tools/Equipment Used: Computers/peripherals, copiers, facsimile, calculator, radio, cell phone, hand-held radio, and other equipment customary to the position.

Posture: Prolonged sitting and standing, frequent kneeling/squatting, bending/stooping, pushing/pulling, and twisting.

Motion: Frequent sitting to complete paperwork; repetitive computer work with frequent use of hands and wrists.

Lifting: Unassisted lifting up to 30 pounds without assistance and more than 30 pounds with assistance

Environment: Work outside and inside; exposure to temperature and humidity extremes; work around machinery with moving parts; work around moving vehicles

Mental Demands: Maintain emotional control under stress; ability to work under stress and to respond rapidly and decisively to telecommunication challenges; frequent in-district and occasional out-of-district travel; occasional prolonged and irregular hours and subject to on-call during non-duty hours; ability to check and/or install telecommunications systems which may involve working in small, tight spaces.

This document describes the general purpose and responsibilities assigned to this job and is not an exhaustive list of all responsibilities and duties that may be assigned or skills that may be required. The information in this document is in compliance with the Americans with Disabilities Act (ADA). Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of the job.